Administrative Assistant, Department of Art History
$44.63k - $64.67kPenn State University
- # Administrative Assistant, Department of Art HistoryApplyremote type: Hybridlocations: Penn State University Parktime type: Full timeposted on: Posted Todayjob requisition id: REQ\_0000079616# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.### **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**### **POSITION SPECIFICS**The **Department of Art History in the College of Arts and Architecture** is seeking an **Administrative Assistant** to provide leadership and oversight for departmental administrative, academic, human resources, and student-support functions.The **Administrative Assistant** will report directly to the department head and serve as a key resource for faculty, staff, and students, ensuring efficient operations, compliance with university policies, and effective management of departmental programs.# **Responsibilities include but are not limited to:*** Oversee departmental operations, office management, and administrative processes.* Provide calendar management support to the department head, including scheduling and prioritizing appointments, coordinating meeting logistics, and resolving scheduling conflicts.* Coordinate human resources activities, including faculty and staff hiring, onboarding, employee relations, international employment matters, and confidential personnel processes.* Administer admissions and enrollment management for the graduate student program, including degree progress tracking, graduation certification, and student support services.* Support undergraduate academic programs through policy review, graduation certification, student petitions, and academic planning.* Support faculty affairs processes, including promotion and tenure, sabbaticals, faculty searches, and evaluations.* Support the department by initiating expense reports and human resources related forms as part of routine administrative processes - including scholarship, endowment, and gift administration.* Coordinate course scheduling, enrollment management, and academic records processes.* Supervise student employees and foster a professional and collaborative work environment.* Collaborate on departmental communications, website updates, events, recruitment activities, newsletters, and stakeholder engagement efforts.* Collaborate with university offices to ensure compliance, operational effectiveness, and achievement of departmental goals.# **Qualifications:**## **Required Qualifications:*** Demonstrated ability to manage complex administrative processes in a professional environment* Excellent organizational and attention to detail skills* Effective written and verbal communication skills* Outstanding interpersonal and collaborative problem-solving skills, with the ability to work independently and collaboratively* Driven to provide excellent support; inclusive and respectful when working with others* Proven ability to maintain confidentiality and exercise sound judgment with sensitive information* Ability to prioritize competing demands, manage multiple tasks, and adapt to changing needs* Commitment to continuous improvement, innovation, and fostering a positive workplace culture## **Preferred Qualifications (one or more):*** Proficiency using Workday, LionPATH, 25Live Optimizer, eSteward, SAP Concur, SIMBA, shared document platforms, or web-based tools used to support academic or personnel operations* Experience in higher education, academic administration, human resources coordination, student services, or office management* Familiarity with university systems and processes such as faculty affairs, student records, budget tracking, and event coordination* Experience supporting multiple stakeholders in a complex organizational environment* Demonstrated ability to improve or streamline administrative processes **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None### # **Additional Information:**The College of Arts and Architecture supports flexible work arrangements when feasible and aligned with the needs of the unit and role's responsibilities. Questions about flexibility or remote work can be addressed with the hiring manager during the interview process. **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.**CAMPUS SECURITY CRIME STATISTICS**Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.**EEO IS THE LAW**Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact View phone number on click.appcast.io.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. Federal Contractors Labor Law PosterPA State Labor Law PosterPenn State Policies
- J-18808-Ljbffr Penn State University
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Administrative Assistant, Department of Art History in New York, NY vacancy
$56.72k - $63k
Administrative Coordinator (aHEO) - Dance Department, School of Arts & Sciences Position Details Reporting to the Chair, the Administrative Coordinator will assist in the administration of department functions, procedures, records, payroll, budgets, expenditures, requests...SuggestedFull timePart timeFor contractorsWork at office$24 - $26 per hour
...Bard College, a liberal arts college on the Hudson River, is a private institution... ...Here: Bard College seeks a full-time Administrative Assistant in the Office of Development. This... ...arrangements, taking meeting notes, tracking department budget, and submitting expenses....SuggestedFull timeWork at officeWeekend workAfternoon shiftThe Chronicle of Higher Education
Jersey City, NJ3 days ago$47k
...Administrative Assistant New York Institute of Technology seeks an Administrative Assistant for the College of Arts & Sciences (CAS) Humanities Department at our NYC campus. Reporting to the Chair of the Humanities Department, this person will provide office and administrative...SuggestedFull timePart timeWork at officeLocal areaNew York Institute of Technology
New York, NY1 day ago$18 - $25 per hour
...Position: Administrative AssistantWho we are: The Police Athletic League (PAL) of New York City... ...looking for a part-time Administrative Assistant who will be responsible for the overall... ...administration of the Youth Employment Department which includes but is not limited to...SuggestedPart timeWork experience placementSummer workWork at officeAfternoon shiftPolice Athletic League
New York, NY5 hours ago- ...Dia Art Foundation was established in 1974 for the purpose of... ..., entry‑level role providing administrative support across various aspects of the Development department’s operations. Reporting to the... ...this position provides crucial assistance to a small and busy...SuggestedPermanent employmentFull timeInternshipWork at officeLocal areaImmediate startShift work
Dia Art
New York, NY2 days ago - ...Executive Support / Operations Assistant Organization: A Free... ...the healing power of the arts. Our programs help children... ...running smoothly, assist with administrative tasks, and gain mentorship from... ...project coordination across departments, including HR, programs, and...Work at officeRemote work10 hours per weekFlexible hours
A Free Bird
New York, NY2 days ago $26.21 per hour
...Administrative Assistant The Museum of Modern Art is currently accepting applications for an Administrative Assistant. Reporting to the Visitor Engagement Department Manager, the Administrative Assistant proactively and warmly welcomes and processes guests at the Museum...Hourly payWork at officeWeekend work$20 - $25 per hour
...Non-Student Short-Term Casual: Administrative Assistant, School of the Arts Location: New York Department: Office of Alumni & Development Position Type: Part Time Opening Date: Jun 24 2026 Position Type: Temporary End Date if Temporary: 10.24.2026 Hours...Temporary workPart timeCasual workWork at officeLocal area$66.3k
...NY US DESCRIPTION Executive Assistant Join a rare opportunity to help... ...the future of a world-class arts organization from the ground... ...team. This is more than an administrative position—it's a chance to... ...qualified applicants with criminal histories for employment. #J-18808-...Work at officeLocal area$54.26k - $71.76k
...Toolbar, press "shift + =". Some assistive technologies may require the... ...Details Position Type: Administrative Assistant/Secretarial/... ...Administrative Assistant - Athletic Department (Job ID: 2385) Fort Lee... ...interactions. Must pass a criminal history background check and provide...Full timeLive inWork at officeRelocationShift work$50k - $55k
...premier destination for art and luxury. Sotheby’s... ...productive Executive Assistant with impeccable organizational... ...full business and administrative support to two Vice... ...and specialist departments as needed Entering information... ...some studies in art history 2+ years of professional...Work at officeLocal areaWeekend workAfternoon shiftSotheby's
New York, NY23 hours ago$19.12 - $24 per hour
...Overview College Assistant (Hourly) - CUNY School of Medicine (Various Departments) Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a college or other unit where such work is required on a part-time...Hourly payContract workPart timeWork at officeThe City University of New York
New York, NY1 day ago- Dia Art Foundation is seeking a full-time administrative support role focused on the Development department. This entry-level position involves data entry, donor communications, and event assistance, providing a chance to learn about development activities in an arts nonprofit...Full time
- Dia Art Foundation in New York seeks a full-time, entry-level administrative support role in the Development department. The position offers the opportunity to assist with donor communications, gift processing, and event support while working closely with a small team....Full timeWork at office
$45.5k
...LMCC LMCC is Manhattan’s Arts Council—a dynamic non‑... ...with a 50 year history of supporting and connecting... ...arts leaders and administrators, providing funding, studio... ...The Administrative Assistant, Artistic Programs, is... ...coordination, and cross‑program department support. This includes...Contract workWork experience placementWork at officeLocal areaRemote workWork from homeMonday to FridayFlexible hoursShift workNight shiftWeekend work- ...University of New York is seeking an administrator to support coordinating and... ...duties:Research Support - assist with research planning,... ..., coordinating across departments, and working with complex systems... ...record, criminal conviction history, or any other protected characteristic...Work at officeLocal areaRemote work
$70.48k - $106.18k
...Executive Assistant to Chair, Department of Psychiatry (100% Onsite) Administrative/Office Support New York, NY Full-Time/Regular NYU Grossman School of Medicine... ...have helped to shape the course of medical history and enrich the lives of countless people. An integral...Full timeContract workWork at office- ...waterfront district, thriving arts community, and rapid... ...extraordinary educators and administrators committed to urban education... ...including student records Assist with tracking of school data,... ...is sent directly to finance department Assist with school bussing...Work experience placementWork at office
VOICE Charter School
Long Island City, NY16 hours ago $70.48k - $106.18k
The Department of Psychiatry is seeking a full‑time Executive Assistant to the Chair. The role involves providing complex daily administrative support, managing calendars and travel, coordinating meetings, handling correspondence, preparing reports, and overseeing special...Full timeContract workWork at office$57.25k - $86.74k
...year program) and a Physician Assistant Master’s Degree (27‑month... ...Responsibilities Provide executive‑level administrative support, including directing... .... Collaborate with department leaders to organize special... ...from extensive academic, arts, and athletic programs on...Full timeWork at office$59.7k - $74.63k
Principal Executive Secretary, Legal Department Principal Executive Secretary... ...by providing clerical, administrative, record-keeping, and general... ...tasks, the incumbent will assist with basic research and provide... ...experience OR Bachelor’s Degree in Arts/Sciences (BA/BS) , with a...Full timeTemporary workPart timeWork at officeRemote workWeekend workAfternoon shift1 day per week$20 per hour
Executive Assistant Calpulli Mexican Dance Company Company: Calpulli... ...organization) is a premiere arts organization based in New... ...is realized through seamless administrative execution, this role focuses... ...facilitating communication across departments. Initially, the role will...Part timeFor contractors10 hours per week- ...degree programs in the arts, business, education,... ...position as an Executive Assistant to the Director of... ...provide executive‑level administrative assistance, research,... ...general support to the department which manages 19 NCAA... ...conviction record, criminal history, credit history,...Full timePart timeCasual workWork at officeRemote workAfternoon shift
- ...Office Administrator Gagosian is seeking a proactive and personable Office Administrator to... .... – Providing administrative support to department heads, including expense tracking and travel... ...specializing in modern and contemporary art that employs more than three hundred...Work experience placementWork at officeImmediate startFlexible hours
Gagosian
New York, NY4 days ago $19.12 - $29.32 per hour
College Assistant - Various Departments General Duties Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part‑time basis or for a limited duration...Hourly payContract workPart timeWork experience placementWork at officeAfternoon shift$15.61 - $25.51 per hour
College Assistant, CUNY Central Office (Various Departments) Join to apply for the College Assistant, CUNY Central Office (Various Departments) role at... ...Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation...Hourly payContract workPart timeWork experience placementWork at officeAfternoon shift$25 - $30 per hour
Department of Education - Office of Early Childhood Administrative Assistant for the Office of Early Childhood (OEC) Job Summary The Administrative Assistant for the Office of Early Childhood (OEC) works in collaboration with other members of the OEC to support the early...Hourly payFull timeWork at office$19.12 - $29.32 per hour
College Assistant, CUNY Central Office (Various Departments) GENERAL DUTIES Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or...Hourly payContract workPart timeWork experience placementWork at officeAfternoon shift$80k - $90k
...Executive Assistant, President's Office Peter Jay Sharp Building... ...) is a multi-disciplinary arts center located in Brooklyn,... ...President provides high-level administrative, strategic, and communications... ...-making. Coordinate with departments across BAM to gather...Full timeWork at officeLocal areaShift work2 days per week$100k - $150k
...Chief of Staff - Residential Real Estate Department Salary: $100,000-$150,000 per year,... ...Chief of Staff, providing operational, administrative, and transactional support in a fast-paced... ...efficiency and professionalism. Assist with business development, marketing initiatives...Full timeWork at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant, Department of Art History. Be the first to apply!
Related searches
- administrative assistant receptionist New York, NY
- executive team assistant office manager New York, NY
- administrative assistant work from home New York, NY
- work from home admin assistant New York, NY
- retail operations assistant New York, NY
- administrative assistant police department New York, NY
- administrative assistant New York, NY
- travel administrative assistant New York, NY
- operations assistant part time New York, NY
- admin booking assistant New York, NY