Administrative Research Assistant

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.We are pleased that you are interested in exploring opportunities to join RFCUNY.Primary Location:The GRADUATE CENTERBargaining Unit:YesThe Excellence through Education Research Group at the City University of New York is seeking an administrator to support coordinating and implementing core research team operations. This position is fully remote.Specific tasks and duties vary over the lifecycle of research projects, and as the particular funded research projects may vary over time. However, most projects include the following duties:Research Support – assist with research planning, internal and external participant coordination data collection, including:Organize research materials and maintain digital filesManage participant communications and meetingsAdd and update references in ZoteroAdd and update information on the research group websiteTrack and maintain research information for annual reportsManage transcriptions from interviewsFinancial & Grant Support –assist in the coordination, organization, and compliance for grant financial managementAssist with tracking grant expenses and maintaining financial records for compliance and reporting processesManage research participant payments and maintain recordsOrganize receipts, invoices, and related documentationSubmit vendor invoices and staff reimbursementsAdministrative Support – communication and collaboration coordinationPrepare reports, correspondence, and internal documentationSupport general office and operational tasksSchedule meetings and manage calendars as neededSupport various tasks as requestedMaintain and update detailed documentation of research group proceduresOther duties as assignedQualificationsBachelor's degreeExperience supporting complex administration or operations, preferably in research and/or educational systemsExperience with large institutional bureaucracy, coordinating across departments, and working with complex systems for compliance and reportingStrong written and oral communication skillsStrong time management and organizational skillsDetail-oriented and conscientiousAbility to work independently, using remote transparency and accountability mechanismsAbility to consistently review and adhere to complex and detailed written procedures related to data collection and research complianceAbility to proactively anticipate and generate potential solutions to problems and to communicate these to the appropriate senior members of the project team in a timely mannerAbility to learn new skills on the job (e.g., software, administrative or technical procedures, methods or styles of communication, etc.)Experience with Microsoft Word, Excel, and PowerPoint; Project Management tools; and willingness/ability to learn other technical and software tools as needed.While the current grant funding this position ends in 2028, we are seeking someone interested in continuing the roll long-term. The research group has a long record of securing continuous external funding in the past and we are actively applying for subsequent grants to fund the position after the current grant ends.Pay Range:$45,000 - $70,000 annually, commensurate with skills and experienceRFCUNY BenefitsRFCUNY Employee Benefits and Accruals (link to )About the Research FoundationThe Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.Equal Employment Opportunity StatementThe Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. #J-18808-Ljbffr Research-Foundation-Cun