Executive Assistant
XDOF
About XDOF XDOF builds the data and operational infrastructure behind the next generation of robotics and AI. We help frontier labs and the entire robotics echo system develop general-purpose robots through scalable data collection, software, hardware, and operations. The Role We’re looking for a high-agency Executive Assistant to increase the effectiveness of XDOF’s executive team. You will operate as an extension of the executive team, protecting attention, prioritizing information flow, and bringing structure to ambiguity. What You’ll Own Manage executive priorities (of the CEO, and occasionally the CTO and COO), calendars, emails, slack, and information flow, using judgment to keep attention on the highest-leverage work Coordinate communications, travel, critical logistics, and other administrative or occasional personal logistics with discretion and care. Prepare meetings, capture decisions, and drive follow-through across owners and deadlines. Use AI, automation, and lightweight systems to make the executive team faster and recurring work more reliable. Support company planning, marketing, leadership meetings, offsites, events, recruiting, and onboarding as needed. What Sets You Apart Experience supporting senior executives, founders, or leadership teams in a fast-paced environment. High agency: you take ownership, anticipate needs, and close loops. Excellent judgment: you know what matters, what can wait, and what must remain confidential. Crisp communication: you build trust across functions, seniority levels, and cultures. Fluency in Mandarin. Comfort with AI tools and a genuine interest in robotics, technology, and improving how teams operate. Why This Role You’ll work closely with XDOF’s leaders on the company’s highest-priority problems, with unusual visibility and room to shape how the executive team operates as XDOF grows. You’ll help build and optimize the company advancing the future of robotics and physical AI. #J-18808-Ljbffr XDOF
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant in San Mateo, CA vacancy
$51 - $70 per hour
...and helping companies monetize their products and services with an adaptable, AI-ready foundation. The Opportunity The Executive Assistant's mission is to empower a strategic executive to focus exclusively on high-level decision-making and leadership by providing...SuggestedHourly payLocal areaFlexible hoursZuora
Foster, CA19 hours ago- ...Executive And Personal Assistant At Dyneti, we believe digital payments should be seamless and secure. That's why we built DyScan, a software library that allows digital merchants to prevent fraud and improve conversion by taking a photo of a credit card. Dyneti...Suggested
- ...Executive Assistant To The Founders At Archetype AI, we're building the world's first physical AI platform to bring artificial intelligence into the real world. Our foundation model, Newton, understands the physical world through objective sensor data and generates...SuggestedWork at officeShift work
$51 - $75 per hour
...Executive Assistant Eastridge Workforce Solutions is committed to connecting skilled professionals with meaningful career opportunities. We are seeking an Executive Assistant to support our client, a leading enterprise software/SaaS company. Job Title: Executive Assistant...SuggestedHourly payFull timeTemporary work$51 - $56 per hour
...Executive Assistant Our client is seeking an Executive Assistant to contribute to the growth of their company. This is an opportunity to work alongside our President, CRO and our head of Global Sales, who are united by a strong sense of teamwork, service, and excellence...SuggestedLocal areaFree visa$75k - $85k
About David Thomas CPA David Thomas CPA is seeking a highly organized, dependable, and proactive Executive Assistant to provide administrative and operational support to the firm's leadership and accounting team. This is an excellent opportunity for a professional who enjoys...Remote jobFull timeWork at officeMonday to Friday$144k - $170k
...Executive Assistant Skydio is the leading US drone company and the world leader in autonomous flight, the key technology for the future of drones and aerial mobility. The Skydio team combines deep expertise in artificial intelligence, best-in-class hardware and software...Full timeWork at officeLocal areaShift work- Overview Provides administrative support to an executive and select team members for calendar management and travel arrangements, onboarding... .../suppliers. Serve as a resource to other administrative assistants and back up the Administrative Coordinator when needed. Maintain...Contract work
$70 - $75 per hour
Our client, an innovative global technology company, is seeking a polished, proactive Senior Executive Assistant to provide high-level executive and personal support to a co-founder in a fast-paced, collaborative environment. This 3-6 month hybrid contract is based in Foster...Contract workRemote workMonday to FridayShift work- ...relationships with customers and local partners Team Support & Leadership Lead by example on the sales floor and during peak periods Assist in onboarding, coaching, and mentoring new team members Help maintain a positive, inclusive, and collaborative team environment...Hourly payPart timeLocal areaFlexible hours
Top Drawer
Burlingame, CA2 days ago $102.2k - $153.2k
...Senior Executive Assistant, Legal, Public Policy & ESG Sony Interactive Entertainment isn't just the Best Place to Play it's also the Best Place to Work. Sony Interactive Entertainment (SIE) is the company behind the PlayStation brand. As a subsidiary of Sony Group...Flexible hours- Hot Topic Seasonal Key HolderWe're looking for music and pop culture fanatics to help create the best experience for our customers. As a Hot Topic Seasonal Key Holder, you'll be a huge part of our success by supporting the store leadership team in providing the best customer...Seasonal work
$104.9k - $163k
...critical individual contributor role, responsible for performing business admin functions for our Executive Leader based out of Foster City, as well as general assistance to staff within this organization.Key Responsibilities:The primary function consists of providing...Full timeWork experience placementWork at officeLocal areaVisa
San Mateo, CA1 day ago- Roblox Corporation is seeking an Executive Business Partner to provide high-level support to the Chief Business Officer and VP of Business Development in a fast-moving, matrixed environment. The role emphasizes proactive calendar management, discretion with confidential...
$64.48k - $70.72k
Office Administrator/Executive Assistant Join to apply for the Office Administrator/Executive Assistant role at ANY BREAKERS, INC. Job Summary We’re looking for an organized, detail-driven Office Administrator with prior experience as an Executive Assistant or Office Manager...Full timeWork at officeShift work- A rapidly growing firm in California is seeking an organized Office Administrator/Executive Assistant to support their leadership team and manage office operations efficiently. The ideal candidate has 3-5 years of experience in a similar role, exceptional organization skills...Full timeWork at office
- ...Administrative Assistant Performs high-level administrative and office support responsibilities for assigned leader and leadership team. Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc. Uses appropriate...Work at office
$100k - $130k
Our client is a prestigious financial services firm looking to hire an Executive Assistant. Base Pay Range $100,000.00/yr - $130,000.00/yr Seniority Level Mid‑Senior level Employment type Full‑time Job Function Administrative Responsibilities Coordinate meetings and...Full timeWork experience placementWork at office- Y-Trap is seeking a highly resourceful Executive Assistant to help our founder manage communications, unblock critical issues, and ensure important work gets done. This role offers hybrid or remote arrangements with occasional in-person time to build a strong working relationship...Remote job
- ...Executive Assistant I The Executive Assistant I will provide high-level administrative support to a member of the Executive Leadership Team. Working under limited direction and exercising independent judgment and initiative, this individual will proactively manage a...Work at officeLocal area
$120k - $165k
...Executive Assistant South San Francisco, California, United States Our company is based on the science of our founder, Stanley Qi, one of the original CRISPR co-inventors who then furthered the technology so that DNA does not need to be cut to accomplish gene regulation...Work at officeLocal areaShift work3 days per week- ...need someone who handles them without being chased. You'll own the details so the team can focus on building. What You'll Do Executive support and coordination Manage and protect the founders' calendars, prioritize competing requests, and resolve conflicts...Work at office
$150k - $160k
...needed Salary: $150,000 - $160,000 base + bonus + benefits A growing private equity firm is seeking a polished and proactive Executive Assistant to support the Founder as the firm opens and scales its new office on the Peninsula. This is an exciting ground-floor opportunity...Work at officeRemote workFlexible hoursShift work$100k - $130k
...Executive Assistant Opportunity At Exponent Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients' most profoundly unique, unprecedented, and urgent challenges. We are committed to engaging...Full timeWork at office$128.97k - $150.47k
...Executive Assistant To The Chief Financial Officer Cytokinetics is a specialty cardiovascular biopharmaceutical company, building on its over 25 years of pioneering scientific innovations in muscle biology, and advancing a pipeline of potential new medicines for patients...Work at office$50 - $60 per hour
...powered performance marketing company with a reputation for cutting-edge technology and global impact is looking for a proactive Executive Assistant to join its Redwood City or San Francisco office, supporting the R&D leadership team. This role is ideal for someone who...Temporary workWork at office2 days per week1 day per week- Mill is seeking an exceptional Executive Assistant to support two members of the executive team in San Francisco. You will manage calendars, draft communications, and coordinate with communications, people, and GTM teams while handling confidential information with discretion...
- ...Office, Friday Remote About the Opportunity A highly regarded venture capital firm in Menlo Park is seeking an experienced Executive Assistant to support a Partner and join a collaborative team of Executive Assistants. This is an excellent opportunity for a polished,...Work at officeRemote workMonday to FridayMonday to ThursdayFlexible hours
$175k - $200k
...Executive Assistant San Bruno, California Mill is a waste prevention technology company reimagining what it means to eliminate waste, starting with food. We build smart systems and infrastructure for homes, businesses, and municipalities that transform food scraps...Immediate start$55 per hour
We have a publicly traded Pharmaceutical Company in Redwood City, CA seeking an Executive Assistant to support the Head of Commercial Operations! Highlights of the role: This role would be a 6+ month contract (Contract to hire for the right candidate) Pay is up to $5...Full timeContract workTemporary workWork at officeRemote workMonday to FridayAfternoon shift
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
Related searches
- executive assistant San Mateo, CA
- remote executive assistant (part-time) San Mateo, CA
- executive assistant pa San Mateo, CA
- executive assistant communications San Mateo, CA
- personal executive assistant San Mateo, CA
- executive assistant at confidential San Mateo, CA
- executive assistant - work from home: remote San Mateo, CA
- executive secretary San Mateo, CA
- executive administrator San Mateo, CA
- executive assistant real estate San Mateo, CA