Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to join a manufacturing organization in Fullerton, California on a contract basis with the potential for a permanent role. This position supports both payables and receivables operations, helping maintain accurate financial records and timely transaction processing. The ideal candidate is detail-oriented, organized, and comfortable handling a mix of invoice, payment, and general accounting tasks in a fast-paced environment.

Responsibilities:
• Enter supplier invoices into the accounting system with a high degree of accuracy and attention to detail.
• Reconcile purchase orders, invoices, and payment records to confirm transactions are complete and properly supported.
• Maintain organized digital records by scanning and filing invoice documentation for audit readiness and future reference.
• Work with vendors and internal purchasing teams to investigate and resolve billing differences or pricing issues.
• Coordinate scheduled and off-cycle payment runs while ensuring disbursements are processed correctly and on time.
• Secure approvals for invoices outside the purchase order process and apply appropriate general ledger classifications.
• Record incoming customer payments promptly and allocate receipts accurately within the accounting system.
• Prepare customer billing from shipping documentation and issue invoices on a daily basis.
• Review employee expense submissions for required support and policy compliance, and assist with journal entry processing or other accounting projects as needed.

• Experience supporting accounts payable functions, including invoice entry, coding, and payment processing.

• Working knowledge of accounts receivable activities such as cash application and customer invoicing.

• Ability to perform detailed data entry accurately while managing multiple deadlines.

• Proficiency with Microsoft Excel, including familiarity with V-Lookups and SUMIF and familiarity with accounting systems used for transaction processing.

• Understanding of expense report review procedures and documentation standards.

• Strong communication skills for coordinating with suppliers, customers, and internal departments.

• Organized approach to recordkeeping, follow-up, and resolution of transaction discrepancies.