Administrative Assistant - ASE Operations Admin Team, Apple Services Engineering

Administrative Assistant - ASE Operations Admin Team, Apple Services EngineeringApple is where individual imaginations gather together, committing to the values that lead to great work. Every new product we build, service we create, or Apple Store experience we deliver is the result of us making each other's ideas stronger. That happens because every one of us shares a belief that we can make something wonderful and share it with the world, changing lives for the better. It's the diversity of our people and their thinking that inspires the innovation that runs through everything we do. When we bring everybody in, we can do the best work of our lives. Here, you'll do more than join something — you'll add something.Do you love keeping things running smoothly and being the person others count on to get things done? Are you energized by variety, comfortable wearing multiple hats, and motivated by supporting both people and programs at scale? Do you enjoy building deep expertise while navigating new and different challenges every day? If so, this might be the perfect fit. We are hiring multiple Administrative Assistants to join the ASE Operations Admin team within Apple Services Engineering (ASE). Our team's mission is simple but powerful: we collaboratively support internal and external customers, helping them to maximize their efficiency while streamlining processes and keeping teams engaged. In these roles, you will provide essential support to senior leaders across ASE — including Directors and Senior Managers spanning a range of engineering, programs, and operations functions. You will also play a key operational role across programs, events, and day-to-day logistics. These are dynamic, multi-faceted positions in a fast-paced environment — requiring the ability to anticipate needs, think critically, and offer solutions with a high level of integrity and professionalism. We're looking for collaborative team members with a friendly work style who are well-organized, proactive, and thrive in an environment where no two days look exactly alike.As a member of the ASE Operations Admin team, you will be responsible for managing scheduling, organizational logistics, budget oversight, and operational support across multiple functional areas of ASE. You will partner closely with senior leaders and cross-functional teams, supporting ASE organizations across our Cupertino and Seattle locations. Responsibilities will naturally shift based on leadership needs, organizational priorities, event cycles, and team dynamics.Executive & Leadership SupportProvide calendar management and scheduling support for senior-level leadership, coordinating meetings, conference calls, and logistics across multiple time zonesManage domestic and international travel arrangements, including flights, hotels, and ground transportationServe as a trusted point of contact for team communications, logistics, and escalations, exercising sound judgment and discretion at all timesProvide backup support for other admins across the ASE team as neededBuilding & Facilities SupportOversee space planning, manage facility needs, and ensure office supplies and equipment are availableHandle building access and related site logisticsCoordinate IS&T support and maintain office equipment such as printers and shared resourcesWork closely with administrative teams at other locations to align on processes, procedures, and cross-site coordinationFiscal Planning & ProcurementApply knowledge of Apple finance policies to manage internal and external orders, ensuring compliance and efficiencyProcess and track purchasing using P-card, eApproval workflows, and other procurement systemsManage expense reconciliation and coordinate vendor orders including office materials and suppliesProgram & Event OperationsCoordinate logistics for events, workshops, and programs — including room bookings, catering, vendor management, and on-site coordinationManage ordering and inter-office shipping of materials and program resourcesSupport overall operational readiness for learning programs, team events, and leadership visits across locationsMinimum Qualifications2+ years of experience as an Administrative Assistant, supporting senior-level management in a corporate or professional environment or comparable experienceDemonstrated ability to handle sensitive and confidential information with discretion and integrityExperience coordinating logistics such as room bookings, catering, shipping, or event supportComfortable working with purchasing, expense reconciliation, or P-card processesA Bachelor's degree, Associate's degree (AA), or equivalent practical experiencePreferred QualificationsExperience supporting multiple managers or directors simultaneously across different teams or functionsProficiency with Apple tools including iCal, Keynote, Mail, eApproval, and other macOS-based systemsExperience with Quip, Box, Confluence, or similar collaboration and document management platformsFamiliarity with event operations, training coordination, or program logisticsExperience working with vendors for materials ordering, reprographics, or office supply managementCapable of influencing others with a calming presence, while ensuring tasks are handled efficiently and accuratelyCurious, adaptable, and a dedicated problem solver who thrives on shifting prioritiesPrior experience in a technology company or similarly fast-paced corporate environment is a plusStrong organizational skills with exceptional attention to detail, accuracy, and follow-throughAbility to manage competing priorities and remain composed in a fast-paced, dynamic environmentA self-starter with strong judgment, capable of making effective decisions and knowing when to escalatePay & BenefitsAt Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $37.42 and $65.24/hr, and your base pay will depend on your skills, qualifications, experience, and location. Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.