HR Assistant

Full-time Description Summary/Objective The Human Resources Assistant provides administrative and clerical support to the Human Resources Department for the LULAC Head Start program. This position assists with day-to-day HR operations including personnel records, onboarding, compliance documentation, employee communications, and customer service to staff. The HR Assistant plays a key role in supporting compliance with Head Start Performance Standards, licensing requirements, and LULAC policies while maintaining confidentiality and professionalism. Human Resources Administration Provide administrative support to the HR Director and HR team. Maintain accurate and up-to-date personnel files in accordance with Head Start Performance Standards and organizational policies. Assist with employee onboarding, including new hire paperwork, background checks, fingerprinting, and orientation scheduling. Assists with employee termination paperwork. Assists with employment status changes such as promotions, transfers, leaves of absence, and separations. Maintain I-9 documentation files for current and former employees in compliance with Federal regulations. Compliance & Documentation Assist in tracking and maintaining required HR documentation (e.g., background checks, physicals, immunizations, training records). Support preparation for internal monitoring, licensing visits, and federal/state reviews. Ensure personnel files and records meet Head Start standards, Child Care Licensing, and funding source requirements. Maintain confidentiality of employee records and sensitive information at all times. Recruitment & Hiring Support Assist with job postings, application tracking, interviews, and interview scheduling. Communicate with applicants regarding hiring steps and required documentation. Support onboarding processes to ensure timely completion of pre-employment requirements. Employee Support & Customer Service Serve as the first point of contact for employees regarding HR forms, policies, and general inquiries. Assist employees with benefits enrollment information, timekeeping questions, and HR systems navigation. Refer complex employee relations issues to HR leadership as appropriate. Data Entry & Systems Enter and update employee information in HRIS and tracking systems. Assist with payroll support by monitoring timecards to ensure they are reviewed and approved by supervisors by established deadlines. Verify that PTO requests are approved only when sufficient leave balances are available and notify supervisors of discrepancies. Generate basic reports related to staffing, payroll support, turnover, and compliance as requested. Assist with maintaining HR calendars, deadlines, and tracking logs. Administrative & General Duties Assist HR Development in coordinating Sunshine Committee activities to support employee morale and engagement. Support Employee of the Month coordination, including tracking eligibility, preparing recognition materials, and communicating announcements. Assist with the coordination and tracking of staff anniversaries and birthdays, including notifications and recognition efforts. Monitor expiration dates for employee physicals, background checks, and other required clearances. Send timely reminders to staff and supervisors regarding upcoming or expired physicals, background checks, and compliance documents. Create HR flyers, surveys, and general communications for employees using Canva, Google Forms, and other communication tools. Assist with the preparation and distribution of HR communications and notices. Support HR-related meetings, training, and orientations. Perform filing, scanning, copying, and other clerical duties. Perform other duties as assigned. Requirements Required Education and Experience Bachelor’s or Associate’s Degree in Human Resources, or related field Minimum of 2 years of experience in Human Resources capacity Experience working in a non-profit agency Bilingual English-Spanish, preferred Additional Requirements Basic knowledge of human resources functions and recordkeeping practices. Familiarity with Head Start Performance Standards and licensing requirements preferred. Strong organizational and time-management skills. Attention to detail and accuracy. Strong written and verbal communication skills. Proficiency in Microsoft Office and HRIS systems. Ability to handle sensitive information with discretion and professionalism. Ability to work collaboratively with diverse staff and communities. Physical Demands and Work Environment Must be able to lift up to 20 pounds Must be able to assume and maintain a variety of postures (kneeling, squatting, crawling, sitting, standing) for extended periods of time. Must have manual dexterity to perform specific computer and electronic device functions for data collection. Must have visual acuity to read and comprehend written communication through computer, electronic devices, and paper means. Salary Description $23-$26/hr. #J-18808-Ljbffr