Administrative Expense Clerk

Administrative Expense Clerk

New York, New York, United States

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

Schedule: MondayFriday | 8:00 AM 5:00 PM

Make an Impact Behind the Scenes

Are you detail-driven, service-oriented, and confident managing financial processes with precision? We're looking for a proactive Administrative Expense Clerk who thrives in a fast-paced, professional environment and takes pride in delivering exceptional service.

In this role, you'll be the engine behind accurate expense management and seamless office operations ensuring invoices are processed, payments are timely, travel is flawlessly coordinated, and internal teams receive best-in-class support. If you enjoy balancing numbers with customer service and organization with adaptability, this opportunity is for you.

Why This Role Matters

This position plays a critical role in maintaining financial accuracy, operational efficiency, and an exceptional internal client experience. Your attention to detail and service mindset directly contribute to the professionalism and success of the organization.

What You'll Do

Finance and Expense Operations

• Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies
• Process check requests and accurately code, review, and verify vendor invoices
• Maintain and update vendor account records with precision
• Track and record purchase orders and ensure timely payment processing

Travel and Reporting Support

• Coordinate complex domestic and international travel arrangements in accordance with firm guidelines
• Conduct research and generate reports using internal systems and online tools

Administrative and Office Support

• Provide comprehensive administrative support, including document management and correspondence
• Communicate schedule updates (absences, time-off, coverage changes) as required
• Offer front-of-office (reception/concierge) or back-of-office (mail services) coverage when needed

Client and Team Experience

• Deliver consistent 5-star customer service across all forms of communication
• Build strong internal relationships and maintain discretion with sensitive matters
• Assist with cross-training and support backup staff as needed

What You Bring

• Strong written and verbal communication skills with a polished, professional demeanor
• Advanced organizational skills and the ability to manage multiple priorities independently
• Solid numerical aptitude and comfort working with financial documentation
• Proficiency in Microsoft Office Suite
• Calm, adaptable approach in fast-paced or high-demand environments
• Commitment to confidentiality and operational excellence

Qualifications

• High school diploma or equivalent required
• 2+ years of experience in expense processing, financial administration, or related office support preferred
• Demonstrated ability to learn new systems and follow compliance guidelines

Physical Requirements

• Ability to lift or move items up to 4060 lbs. (with wheeled carts when applicable)
• Ability to sit, stand, or walk for extended periods and operate standard office equipment

Compensation: The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors. Vacancy Status: This posting is for an existing vacancy.

Pay Range

$21 - $21 USD

What We Offer

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
• Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
• Bonuses: Are available for employee and client referrals for current employees.
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts. Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.

Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.