Office Manager / Administrative Assistant

Job Description

Job Description

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Apex Long Term Care Pharmacy
2650 US 130, Suite D, Cranbury, NJ 08512

Company Overview:
Apex Long Term Care Pharmacy is a closed-door long-term care and specialty behavioral health pharmacy serving IDD group homes, assisted living facilities, detox facilities, addiction treatment facilities, and psychiatric IOP and partial care programs across NJ, NY, and PA. We partner with healthcare organizations to deliver reliable medication management, exceptional communication, and streamlined pharmacy services tailored to high-acuity, vulnerable populations.

Position Overview:
Apex LTC Pharmacy is seeking a reliable, organized, and proactive Office Manager / Administrative Assistant to support the daily administrative operations of the pharmacy. This individual will serve as a central point for communication, delivery coordination, financial administration, and staff support. The ideal candidate is professional, detail-oriented, and comfortable working in a fast-paced healthcare environment.

Key Responsibilities:

Administrative & Communication Duties
•Answer and route incoming phone calls professionally.
•Monitor shared email inboxes and respond promptly.
•Serve as a primary administrative point of contact for facilities, drivers, vendors, and internal staff.

Delivery & Logistics Coordination
•Coordinate bi-daily pharmacy deliveries with drivers.
•Maintain accurate delivery schedules, logs, and facility requirements.
•Communicate delivery changes, urgent needs, and updated information in real time.

Financial, Billing & Invoicing
•Manage accounts payable, including receiving, verifying, and paying all company bills on schedule.
•Generate client invoices and ensure timely payment collection.
•Track outstanding balances and follow up on past-due accounts.
•Maintain organized financial and administrative records.

Office & Operations Support
•Assist pharmacy technicians with administrative or operational tasks as needed.
•Maintain inventory of office supplies and ensure a clean, organized workspace.
•Support company leadership with day-to-day operational tasks and special projects.
•Ensure adherence to internal workflows and compliance standards.

Qualifications :
•Prior administrative or office management experience required (healthcare/pharmacy experience preferred).
•Strong verbal and written communication skills.
•Ability to multitask, prioritize, and manage time effectively.
•Dependable, detail-oriented, and able to maintain confidentiality.
•Comfortable using email platforms, Microsoft Office/Google Workspace, and basic administrative software.
•Team-oriented, professional, and dependable.

Schedule & Compensation:
•Hours: Monday–Friday, 10:00 AM – 6:00 PM
•Pay Range: $20–$22 per hour (based on experience)

Benefits :
•Health insurance
•401(k) with employer match
•Paid Time Off (PTO)