Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to support our Commercial Vice-Presidents. This role is based in San Jose, CA. This is a full-time, on-site role.

Responsibilities include:

• Manage complex calendars and take charge of scheduling internal and external meetings, using insight and exercising judgment as needed
• Coordinate logistics for customer meetings, conferences, and events, and assist with the preparation of customer presentations, briefings, reports, and meeting materials
• Arrange domestic and international travel, ensuring maximum time efficiency and effectiveness
• Interact with C-level executives and Board members to coordinate committee meetings and other business-critical interactions
• Manage external visitors including customers and investors
• Handle business details of a highly confidential and critical nature
• Manage department purchases on company credit card, reconcile monthly spending
• Provide back-up support for other members of Bloom's administrative team
• Resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills

Skills and Experience:

• Must be able to multi-task and prioritize workload
• Ability to speak clearly and succinctly relative to needs, questions, goals, etc.
• Must be direct in asking for clarification, guidance, opinions etc. of the executive to ensure deliverables are met on-time and on-target
• Deep knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint), videoconferencing tools, and ability to quickly learn new technologies. Understanding of MS SharePoint, MS Teams, Oracle, ADP and Workday would be an added advantage
• Project Management skills/ability to prioritize work and balance several work streams
• Experience and confidence in independent problem resolution and decision-making.
• Strong interpersonal skills and good judgment.
• Exceptional ethical standards, empathy, sense of humor and ability to work with diverse personalities
• Reliable and accessible; available in the office during normal working hours and available during off hours, as required
• Team player, compassionate and excellent people skills

Education/Experience:

• Minimum 10 years of Executive Assistant experience supporting Vice-Presidents, preferably in a Sales/Marketing environment
• College degree preferred