Administrative Assistant

Job Description

Job Description

We are seeking a dependable part-time Administrative Assistant to support daily office operations near Rockleigh, New Jersey. This Long-term Contract position is well suited for someone who enjoys keeping records accurate, assisting with billing-related tasks, and handling a range of administrative duties in a steady office environment. The role includes invoice support, payment posting, account review, label preparation, and basic Excel updates while helping maintain organized front-office workflow.

Responsibilities:

• Record incoming payments accurately and apply them to the appropriate customer accounts.

• Retrieve invoices as needed and compare account details to help resolve routine discrepancies.

• Provide basic accounts receivable assistance by supporting a low volume of transactional activity.

• Prepare and print labels and help complete day-to-day clerical and office support tasks.

• Enter information into simple Excel trackers and maintain accurate administrative records.

• Assist with receptionist and front-desk responsibilities, including handling inbound calls when needed.

• Support general office organization to ensure documents and account information remain accessible and up to date.

• Previous experience in an administrative assistant, office support, or receptionist position.
• Ability to perform accurate data entry with strong attention to detail.
• Familiarity with basic accounts receivable or invoice-related administrative support.
• Comfortable using Excel for simple data entry and report updates.
• Capable of managing inbound calls courteously.
• Strong organizational skills and the ability to handle multiple routine tasks efficiently.
• Reliable communication skills and a detail-oriented approach in an office setting.