Administrative Assistant

Job Description

Job Description

Benefits:

• 401(k)
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

Job Summary

Build your career with a growing company where your work makes a difference every day.

R & May Transportation is seeking a motivated, organized, and professional Administrative Assistant to join our team. This is more than a traditional office position — you will be an important part of the team responsible for keeping a fast-paced school transportation operation organized, responsive, and running smoothly.

The ideal candidate is a self-starter who takes initiative, communicates professionally, pays close attention to detail, and wants an opportunity to grow within the company. You will work closely with management and multiple departments while gaining hands-on experience in transportation operations, employee administration, compliance, scheduling, and general business management.

We are looking for someone who wants to learn, take ownership of their responsibilities, and build a long-term career with R & May Transportation.

Benefits

R & May Transportation offers a competitive benefits package, including:

• Health Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO)
• Career Growth & Advancement Opportunities
• Stable position with an established and growing company
• Professional and team-oriented work environment
• Hands-on experience working directly with company leadership

Responsibilities

As an Administrative Assistant, you will help support the day-to-day administrative and operational needs of the company. Responsibilities may include:

• Answering and directing incoming phone calls and emails
• Providing professional assistance to employees, school personnel, parents, vendors, and other callers
• Maintaining organized employee, vehicle, route, and company records
• Preparing letters, reports, spreadsheets, forms, and other business documents
• Performing accurate data entry and maintaining internal databases and tracking systems
• Assisting management with daily administrative and operational responsibilities
• Assisting with employee onboarding and required documentation
• Tracking employee licenses, certifications, medical documents, training requirements, and expiration dates
• Following up with employees regarding missing or expiring documentation
• Assisting with route information, scheduling, and transportation-related paperwork
• Organizing, scanning, filing, and maintaining company documents
• Communicating with drivers, aides, dispatchers, maintenance personnel, and management
• Assisting with payroll, HR, compliance, and operational projects as needed
• Maintaining confidentiality when handling employee, financial, and company information
• Identifying administrative issues and taking initiative to help resolve them
• Supporting additional projects and responsibilities as the company continues to grow

Qualifications

Education & Experience:

• Bachelor's Degree preferred
• Associate degree with relevant professional experience may also be considered
• Previous administrative, office, business, or customer service experience preferred
• Experience in transportation, education, logistics, HR, payroll, compliance, or a related industry is a plus
• Recent college graduates with strong organizational and communication skills are encouraged to apply

Skills & Abilities:

• Strong knowledge of Microsoft Excel, Word, Outlook, and Microsoft Office
• Fluent in Spanish
• Strong computer and data-entry skills
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Exceptional attention to detail and accuracy
• Ability to prioritize responsibilities and manage multiple assignments at once
• Ability to work effectively in a fast-paced environment
• Professional telephone and email etiquette
• Ability to communicate confidently with employees, management, school personnel, and outside organizations
• Ability to maintain confidential and sensitive information
• Strong problem-solving skills and willingness to take initiative
• Dependable, punctual, and accountable
• Ability to work independently while also contributing as part of a team
• Willingness to learn new systems, responsibilities, and areas of the business

Who We’re Looking For

We want someone who sees this position as an opportunity to grow , not simply another administrative job.

A successful candidate will be someone who is motivated to learn the business, takes pride in keeping things organized, notices when something needs to be done, and takes the initiative to get it done. As you learn our organization and demonstrate your abilities, there will be opportunities to take on greater responsibilities and advance within the company.

Grow With R & May Transportation

R & May Transportation is an established and growing New Jersey school transportation company. Every day, our team works together to safely and reliably transport students throughout the communities we serve.

As our company continues to grow, we are looking for talented individuals who want to grow with us . This position provides exposure to many areas of the business and can create a pathway toward positions in operations, transportation coordination, human resources, compliance, finance, and management.