Administrative Assistant 3

Administrative Assistant 3

We are seeking an experienced Administrative Assistant 3 to support Business Operations & Corporate Services. This role focuses on ensuring a safe, efficient, and well-organized work environment by providing high-level administrative, logistical, and operational support to leadership and teams.

Key Responsibilities

• Perform standard office functions including filing, document management, and correspondence handling
• Screen calls, respond to inquiries, and direct communications appropriately
• Schedule and coordinate meetings, conferences, and appointments
• Review and edit documents for accuracy, grammar, and formatting
• Prepare expense reports, purchase orders, and maintain office supplies
• Update organizational charts and assist with departmental or workspace moves
• Compile and report data relevant to leadership assignments

Reception & Communication

• Act as a central point of contact for departmental inquiries
• Handle sensitive and confidential information with discretion
• Respond professionally and promptly to internal and external stakeholders

Logistics & Coordination

• Manage calendars and coordinate meetings, events, and travel arrangements
• Collaborate with internal/external stakeholders for venue booking, catering, materials, and setup
• Ensure compliance with company travel policies using internal systems
• Work with travel vendors, airlines, and service providers to resolve issues

Presentation & Reporting

• Create high-quality presentations (graphics and text) under tight deadlines
• Interpret requirements and develop effective presentation formats
• Prepare reports by compiling relevant data from multiple sources

Qualifications

• Bachelor's degree with minimum 5 years of relevant experience, OR:
  • Master's degree + 4 years
  • PhD/Law degree + 3 years
  • Associate's degree + 6 years
  • High School diploma + 7 years
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience managing calendars, travel, and event coordination
• Ability to handle confidential information with professionalism

Preferred Skills

• Experience supporting senior leadership
• Strong attention to detail and problem-solving skills
• Ability to work in fast-paced environments and manage multiple priorities