Executive & Program Assistant

Job Description

Job Description

Now Hiring: Executive & Program Assistant (Part-Time)

Location: Randallstown, MD
Hours: Up to 20 hours/week (Evening & Weekend Availability Required)
Compensation: $30/hour | Non-Exempt
Reports to: Executive Director
Anticipated Interview Period: October 2025

Ready to Help Build Something Great from the Ground Up?

The Greater Randallstown Community Development Organization (GRCDO) is on a mission to uplift and empower the Randallstown community through equitable development, strategic partnerships, and inclusive engagement.

We’re a growing nonprofit led by a passionate Executive Director and a committed Board of Directors, focused on creating lasting impact across the Liberty Road corridor. As we continue to strengthen our operations and expand our reach, we’re seeking an exceptional Executive & Program Assistant to help support our daily operations, board coordination, events, and community programs.

This is a meaningful opportunity for someone who is highly organized, adaptable, and ready to play a key role in helping a community-based nonprofit thrive.

Who We’re Looking For

You’re the type of person who keeps everything—and everyone—on track. You’re organized, proactive, and eager to contribute to meaningful community work.

You can:

• Manage calendars, meetings, and communication with precision and professionalism.
• Communicate clearly and warmly—whether drafting an email, posting on social media, or interacting with community members.
• Balance multiple projects while maintaining excellent attention to detail.
• Navigate tools like Google Workspace, Canva, Zoom, and Eventbrite with ease.
• Travel throughout the Greater Baltimore area as needed to support meetings, community events, and local partnerships.

You take initiative, solve problems quickly, and maintain a positive attitude even when priorities shift.

What You’ll Do

Executive & Board Support

• Manage the Executive Director’s schedule, appointments, and communications.
• Coordinate board meetings, prepare agendas and minutes, and maintain organized digital records.
• Serve as the first point of contact for GRCDO inquiries and general communications.
• Support internal operations, record-keeping, and task follow-up.

Event & Community Engagement

• Provide on-site support at community meetings, outreach activities, and events (including evenings and weekends).
• Manage logistics for board and community events, including event setup, registration, and follow-up.
• Create and manage event listings on Eventbrite and social media.

Communications & Social Media

• Design and schedule 2–3 weekly posts across Instagram, Facebook, and LinkedIn.
• Draft engaging community updates, newsletters, and announcements.
• Maintain a consistent and professional brand voice across all platforms.

Project Coordination

• Track action items, deadlines, and deliverables for key initiatives.
• Provide administrative support for the implementation of GRCDO’s strategic priorities.
• Assist with program data collection, reporting, and communications follow-up.

What You Bring

• 3+ years of experience in administration, communications, or program coordination.
• Strong writing and verbal communication skills with a professional tone.
• Excellent organization, follow-through, and attention to detail.
• Proficiency in Google Workspace, Zoom, Canva, and social media management.
• Ability to commute frequently throughout the Greater Baltimore area for meetings and events.
• A dedicated workspace at home with functioning internet and the ability to participate in virtual meetings without interruption.
• Flexibility to work from home when appropriate, while being available for in-person engagement as needed.
• High emotional intelligence and genuine passion for community development.

Compensation & Perks

• $30/hour (Part-Time, Non-Exempt)
• Flexible scheduling (with required evening and weekend availability)
• Professional development and growth opportunities
• Mileage reimbursement for approved travel
• Opportunity to make a visible impact and help shape the future of Randallstown

Our Recruitment Process

We value intentional and transparent hiring. Here’s what to expect:
Tier 1: Phone Interview – Introductory conversation with a recruitment team member
Tier 2: In-Person Panel Interview – Meet members of the Board of Directors
Tier 3: Final Interview – Conversation with the Executive Director about vision and next steps

The Greater Randallstown Community Development Organization (GRCDO) is on a mission to meet the needs of our diverse community. The Greater Randallstown CDO identifies and responds to these needs by building partnerships with business, government, and other stakeholders to enhance the quality of life, safety, equity, and preservation for the community.

Company Description

The Greater Randallstown Community Development Organization (GRCDO) is on a mission to meet the needs of our diverse community. The Greater Randallstown CDO identifies and responds to these needs by building partnerships with business, government, and other stakeholders to enhance the quality of life, safety, equity, and preservation for the community.