Accounts Payable Associate

Accounts Payable Associate

The Accounts Payable Associate supports daily accounting operations by processing invoices, reconciling vendor accounts, and assisting with month-end close procedures. This role requires strong attention to detail, excellent organizational skills, and the ability to manage high volumes of financial transactions accurately and efficiently.

Responsibilities

• Process vendor invoices accurately and in a timely manner, ensuring proper coding and documentation.
• Perform three-way matching of purchase orders, receipts, and invoices to verify accuracy before payment.
• Manage high-volume invoice processing while maintaining accuracy and adherence to internal controls.
• Reconcile vendor accounts regularly to resolve discrepancies and ensure up-to-date balances.
• Assist with month-end close activities by preparing and organizing accounts payable data and reports.
• Collaborate with internal departments and vendors to resolve invoice, payment, and purchase order issues.
• Maintain accurate and organized accounts payable records in the ERP system and supporting tools.
• Follow established accounts payable policies and procedures and suggest improvements where appropriate.
• Support general accounting activities as needed to ensure smooth daily financial operations.

Essential Skills

• Demonstrated experience in accounts payable, accounting, or related financial operations.
• Proficiency in invoice processing and three-way match procedures.
• Experience handling high-volume invoice processing with strong accuracy and attention to detail.
• Working knowledge of fundamental accounts payable processes and procedures.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to work effectively with ERP software for accounts payable and invoicing activities.
• Strong organizational and time management skills to handle multiple tasks and deadlines.
• High school diploma or equivalent required.
• One to three years of relevant accounts payable, accounting, or related experience and/or education preferred.

Additional Skills & Qualifications

• Experience with D365 (Dynamics 365) is a plus.
• Accounts Payable (A/P) Certification is a plus.
• Ability to communicate clearly with internal stakeholders and external vendors.
• Strong problem-solving skills to research and resolve discrepancies in a timely manner.

Work Environment

This is an in-office position within a corporate environment focused on accounting and finance operations. You will work primarily with ERP software, Microsoft Office applications, and other standard business tools to perform daily accounts payable tasks. The organization emphasizes employee well-being and offers comprehensive benefits, including competitive medical coverage options with low deductibles, dental and vision plans, flexible spending accounts, paid time off, and retirement savings with a company match, along with additional employee-focused programs. The culture values employees as key contributors to the company's growth and success and supports them with competitive compensation and a robust benefits package.

Job Type & Location

This is a Contract to Hire position based out of Boca Raton, FL.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Boca Raton, FL.

Application Deadline

This position is anticipated to close on Jul 31, 2026.