Executive Assistant (Job ID: MARDJ1)

Executive Assistant (Nonprofit Arts & Culture) Job ID: MARDJ1 Industry: Nonprofit Arts & Culture (Special Education & Social Services) Location: LATAM / Philippines Job Type: Part-Time (Potential to Transition to Full-Time) Schedule: Monday–Friday | Flexible between 9:00 AM – 5:00 PM EST ⏰ Salary: $6–$8 per hour Start Date: ASAP Make a Meaningful Impact While Supporting a Growing Nonprofit This is more than just an Executive Assistant role — it's an opportunity to support a mission that changes lives . Our client runs a nonprofit arts and music organization dedicated to serving differently-abled students and adults , including individuals with Down syndrome, autism, and learning delays . Through creative programs, they provide a safe, supportive space for expression, growth, and community. As the organization grows rapidly, the Director needs a trusted right-hand partner to help manage operations and bring structure to a fast-moving, mission-driven environment. If you're organized, proactive, and motivated by purpose-driven work , this role is for you. About the Role This is a high-impact Executive Assistant position designed for someone who thrives in fast-paced environments and enjoys bringing order to chaos . You’ll serve as the organizational backbone of the nonprofit—clearing administrative backlogs, managing communications, coordinating events, and ensuring nothing falls through the cracks. This role requires someone self-directed, resilient, and proactive , working closely with a leader who values efficiency, speed, and results . ️ Key Responsibilities Inbox & Communication Management Organize and prioritize a 16,000+ email backlog Serve as primary gatekeeper for communications Manage phone calls and urgent requests Ensure timely responses and follow-ups Contract & Document Management Draft and proofread contracts from show lists Maintain chronological filing systems Organize documents for easy access and tracking Event & Marketing Support Monitor event calendar for 170+ yearly programs Support event coordination and logistics Use Canva to make quick edits to marketing materials Ensure event details are accurate and up to date Compliance & Administrative Support Track business licenses and renewals Ensure nonprofit filings and deadlines are met Maintain organized administrative records Data Entry & Bookkeeping Support (Future Scope) Assist with QuickBooks data entry Enter new shows and customer information Support basic bookkeeping tasks ✅ Qualifications & Skills Required ✔️ Strong English communication skills (written & verbal) ✔️ Experience with Google Workspace and Microsoft Office ✔️ Basic Canva experience for quick edits ✔️ Strong organizational and multitasking skills ✔️ Exceptional attention to detail and proofreading ability ✔️ Ability to work independently and take initiative Nice to Have QuickBooks experience (data entry) Nonprofit or event coordination experience Experience supporting fast-paced leadership Ideal Candidate Traits ✨ Highly organized and proactive ✨ Calm under pressure and adaptable ✨ Detail-oriented and deadline-driven ✨ Self-directed with a "get it done" mindset ✨ Comfortable working with direct communication Why You’ll Love This Role Work with a mission-driven nonprofit Make a meaningful impact in the community Flexible part-time schedule Opportunity to grow into a full-time role Support creative arts and special education initiatives #J-18808-Ljbffr