Administrative Assistant

Administrative Assistant

We are hiring for an Administrative Assistant position in our Strategic Services division! This role supports our Government and Public Affairs, Media Services, and Community Risk Reduction departments, serving as a valuable resource for several programs that directly impact TVF&R's connection to the community.

The Administrative Assistant will serve as a collaborative liaison with internal staff and community partners. This role will maintain contact databases; coordinate logistics for community events such as station open houses, safety fairs, and tours; assist with budget tracking and administrative procurement; support internal communications; and contribute to social media and digital platforms.

The ideal candidate will possess technological and administrative aptitude and enjoy interacting with customers and colleagues. They remain calm and efficient as they pivot between tasks and inbounds, maintaining excellent attention to detail. They display creativity, strong curiosity, and a desire to learn and grow their skills.

For further details about qualifications please review the job description.

Examples of Duties

CUSTOMER INTERFACE: Serves as a primary contact person to both internal and external customers, including face-to-face contact. Answers difficult or more complex questions relating to various functions of the assigned business unit(s), as well as general questions regarding Tualatin Valley Fire and Rescue. Forwards inquiries requiring additional knowledge or expertise to the appropriate individual.

PROJECT/PROGRAM COORDINATION: Works independently within established parameters on a variety of department-specific projects, programs and/or small-to-medium scale events. Coordinates projects/programs with other employees or work teams via face-to-face interaction, phone, and electronic communication.

BUDGET SUPPORT: Researches, tracks and maintains records of expenditures under established guidelines using the District's enterprise resource program (ERP). Makes entries into ERP for annual District budget development, requisitions, and work-orders.

RECORDS: Maintains electronic and hardcopy records. Performs routine reporting tasks to comply with regulatory agencies. Fields requests from external customers for departmental records in compliance with District disclosure policies. Researches and compiles information from departmental records as requested, and which may be located only in the workplace.

DEPARTMENTAL INTRANET: Maintains information and documentation stored on assigned sections of District's intranet platform.

WRITTEN PRODUCTS: Prepares and edits documents, spreadsheets, reports, communications, and presentations from drafted content notes or other parameters.

MEETING SUPPORT: Provides on-site administrative support for meetings, including meeting scheduling, meeting document preparation and distribution, room set-up and technology support, and recording meeting minutes.

OTHER ADMINISTRATIVE SUPPORT: Performs general administrative support including, but not limited to, scheduling of conferences, making travel arrangements, data entry, audits department time sheets, and maintains supplies.

Qualifications

Education High School graduate. Associate degree or supplemental training in advanced office skills preferred. Experience Two (2) years of experience in administrative support work.

Supplemental Information

TVF&R evaluates each applicant's work history and responses to supplemental questions. Please be sure to thoroughly answer the application's supplemental questions to ensure our subject matter experts can appropriately evaluate your experience and qualifications.

Applications will be reviewed as received. Applications received by July 19, 2026, will be included in the first review cycle. The recruitment may remain open beyond this date, and additional review cycles may be conducted as needed until the position is filled. TVF&R reserves the right to close the recruitment once a sufficient pool of candidates is established.

Evaluation steps will include the following:

• Review of application against minimum qualifications
• Recorded one-way virtual interview
• In-person panel interview. This will occur July 29, 2026, for candidates selected to advance to this stage from the first application review cycle.
• Online skills testing in required software applications.
• Additional evaluation as required.

The monthly salary range for this position is $4,914 - $6,647 per month. The starting pay assignment is based on a candidate's bona fide factor analysis in accordance with the District's pay equity system and the Oregon Equal Pay Act.

This is a hybrid-eligible (one day per week remote for Oregon residents, after initial training period and with supervisor approval) position with the employee performing their on-site work at TVF&R's Command and Business Operations Center, 11945 SW 70th Ave. in Tigard.

TVF&R is an equal employment opportunity employer and seeks to attract a diverse workforce that reflects the community we serve in order to deliver safe, professional, and high-performance service.

Persons needing accommodation under the Americans with Disabilities Act for any part of the application process should contact Human Resources staff at View phone number on click.appcast.io. We accept operator relay calls. If you're deaf, hard of hearing, or have a speech disability, please call 711 for assistance.

It is the District's policy to provide eligible veterans and former state servicemembers (National Guard) with preference as required by law and as requested. Applicants must provide certification of eligibility for entitlement to the preference (e.g. DD-214 long form clearly showing discharge status) with the application submission by the closing date of the posting.