Executive Assistant

Executive Assistant San Jos, Costa Rica At Varicent, we're not just transforming the Sales Performance Management (SPM) marketwe're redefining how organizations achieve revenue success. Our cutting-edge SaaS solutions empower revenue leaders globally to design smarter go-to-market strategies, maximize seller performance, and unlock untapped potential. Varicent stands at the forefront of innovation, celebrated as a market leader in the 2025 Forrester Wave Report for SPM, 2023 Ventana Research Revenue Performance Management (RPM) Value Index, Gartner Peer Insights, 2024 Gartner SPM Market Guide, and G2. Our solutions are trusted by a diverse range of global industry leaders like T-Mobile, ServiceNow, Wawanesa Bank, Shaw Industries, Moody's, Stryker and hundreds more. Here's why you'll thrive at Varicent: Innovate with Purpose: Build impactful solutions for customers worldwide. Join Excellence: Work in a diverse, collaborative, and innovative team. Shape the Future: Lead in redefining revenue optimization. Grow Together: Unlock your potential in a supportive environment. Join us at Varicentwhere your talent and ambition meet limitless opportunities for success! About The Role We're looking for a highly organized and proactive Executive Assistant to support the Executive Leadership Team. You'll manage day-to-day operations for ~8 executives, including scheduling, travel, and expenses, while also providing backup support to the CEO's office. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and can confidently manage multiple priorities with minimal oversight. What You'll Do Manage complex calendars across multiple time zones Coordinate internal and external meetings, ensuring alignment across stakeholders Plan and execute domestic and international travel end-to-end Prepare and track expense reports in partnership with Finance Provide backup support for the CEO's office during peak periods Support executive meetings, off-sites, and team events Draft professional communication (email, Slack) and handle sensitive information with discretion Identify and improve processes to make executive support more efficient What You Bring 5+ years of experience in executive or administrative support Experience supporting multiple senior stakeholders (ideally 4+ at once) Strong organizational skills and attention to detail Ability to prioritize and manage competing demands in a fast-paced environment Excellent written and verbal communication skills Proficiency with tools like Outlook and expense systems (e.g., Concur) A proactive mindset you don't wait to be asked What Success Looks Like Quickly build trust with executives and manage their day-to-day operations independently Anticipate conflicts and solve problems before they escalate Deliver high-quality, accurate work with minimal oversight Become a reliable, go-to partner for executive support Why Join Us This is a high-impact role where you'll work closely with senior leaders across multiple regions and play a key role in keeping executive operations running smoothly. You'll have the opportunity to take ownership, operate with autonomy, and contribute to improving how the Executive team works. You'll be part of a fast-paced, collaborative, and global environment with strong exposure to executive-level decision-making. Benefits Market Leading Compensation Package Wellness Programs to Support Health and Wellbeing Working with the latest tools and technologies in a fast-paced environment Remote Work Flexibility Comprehensive Employee Insurance Coverage: Medical, Dental, Vision, Life Insurance Annual Time Off in accordance with applicable legislative requirements Global Connected Culture: Hubs in Romania, UK, US, Canada Dynamic Work Culture: Thrive in our innovative and multicultural environment Grow with Us: Continuous development opportunities Varicent is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require accommodation at any time during the recruitment process please email View email address on click.appcast.io Varicent is also committed to compliance with all fair employment practices regarding citizenship and immigration status. By applying for a position at Varicent and/or by using this portal, you declare and confirm that you have read and agree to our Job Applicant Privacy Notice and that the information provided by you as part of your application is true and complete and includes no misrepresentation or material omission of fact