Executive/Personal Assistant

Overview A Billion-Dollar Hedge Fund in Midtown Manhattan is seeking an Executive Assistant/PA to work closely with the Chief of Staff in support of the CEO and other senior members of the firm. Candidates must have a minimum of 5+ years of applicable high-level executive administrative support experience and a Bachelor’s degree is required. The successful candidate should be flexible, highly detail oriented, organized, polished, well-spoken, and accustomed to working in a fast-paced environment. This role requires the ability to work independently and as part of a team, with primary support for a C-level executive. Responsibilities Provide high-level executive administrative and personal support to the CEO (and family) and other senior members of the team. Work closely with the CEO’s Chief of Staff. Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; create agendas, and prepare and distribute meeting materials; manage and maintain busy calendars. Must have advanced Outlook skills. Coordinate complex domestic and international travel arrangements and detailed itineraries for the CEO and his family (experience with private travel a bonus). Prepare, process, and submit expense reports. Draft, type, and edit emails and correspondence on behalf of the CEO. Work with the Chief of Staff to identify and improve processes and create efficiencies for the CEO. Provide EA support for the Family Office, including Foundation initiatives. Participate in special projects such as planning and coordinating catering, events, travel, etc. Provide backup and support to members of the office management team. Required Qualifications Minimum of 5+ years of relevant previous high-level executive administrative support experience working with high-net-worth individuals. Bachelor’s degree required. Professional demeanor with strong verbal and written communication skills; articulate and succinct. Knowledge of general administrative practices and procedures. Meticulous attention to detail. Excellent organizational skills; ability to plan, organize, schedule, and communicate efficiently. Ability to focus on key priorities and manage multiple projects without missing important details. Strong team player with the ability to interact across various levels and build collaborative relationships. Flexible with a “no job is too big or small” mentality. Ability to learn and adapt quickly, understand and absorb new information, adjust to changing priorities and conditions, and cope effectively with complexity and change. #J-18808-Ljbffr