Administrative Assistant

Administrative Assistant

Genesis10 is currently seeking an Administrative Assistant with a major financial services firm located in New York, NY. This role will require 4-5 days onsite and is a 6-month contract opportunity which may have the potential to extend or convert. Pay rate $40/hr W2.

We are looking for an Administrative Assistant to support an Emerging Markets team. This role is a hybrid between associate and administrative work, requiring proficiency in Excel and PowerPoint. The ideal candidate will be proactive, dynamic, flexible, and detail-oriented while supporting several individuals with busy schedules and varied styles within a close-knit team.

Responsibilities:

• Provide high-level executive and organizational support to senior leaders, including proactive calendar management, complex travel coordination, expense processing, and prioritization of competing demands
• Leverage Outlook and related productivity tools to anticipate scheduling needs, manage inboxes and correspondence, monitor follow-ups, and maintain efficient daily workflows
• Coordinate seamless in-person, telephone, and virtual meetings, including scheduling participants across time zones, reserving conference rooms, arranging videoconferencing, notifying building security, and coordinating catering and meeting materials
• Prepare, submit, track, and maintain Pre-Approval Requests and all required supporting documentation, ensuring completeness, accuracy, timely approvals, and adherence to firm policies
• Manage office operations and administrative logistics, including ordering supplies, business cards, and building-access cards, and coordinating maintenance or service requests for office equipment
• Serve as a professional point of contact for internal stakeholders, clients, and external vendors; exercise sound judgment, discretion, and confidentiality in handling sensitive matters
• Create data sheets distributed to major clients and to the sales team; update and refine slides and materials on an ongoing basis
• Support client-facing workflows and interact closely with that process
• Assist with ESG-related work such as score cards, researching EU client sustainability reports, and verifying ESG compliance for clients investing in the EU
• Coordinate extensive international travel for a team spread across 24 countries, including booking flights and hotels, and managing time zones using Concur
• Optimize scheduling for time and cost efficiency while staying flexible when plans shift

Requirements:

• 5 years of experience in an operational or support role
• Ability to multitask and prioritize while exhibiting strong judgment and professionalism
• A proactive personality with excellent anticipation and problem-solving skills
• Clear, direct, and precise communication, both written and verbal
• A Bachelor's degree or equivalent work experience
• Strong experience in Microsoft Office (Word, PowerPoint, Excel)
• Strong experience in expense processing and travel booking systems (Concur preferred)
• Comfort with international travel logistics and time zone coordination; familiarity with multi-currency handling a plus

Desired skills:

• French language skills

Only candidates available and ready to work directly as Genesis10 employees will be considered for this position. If you have the described qualifications and are interested in this exciting opportunity, please apply!

Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.

For contract roles, Genesis10 offers the benefits listed below. If this is a perm-placement opportunity, our recruiter can talk you through the unique benefits offered for that particular client. Benefits of Working with Genesis10:

• Access to hundreds of clients, most who have been working with Genesis10 for 5-20 years.
• The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.
• Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
• Behavioral Health Platform
• Medical, Dental, Vision
• Health Savings Account
• Voluntary Hospital Indemnity (Critical Illness & Accident)
• Voluntary Term Life Insurance
• 401K
• Sick Pay (for applicable states/municipalities)
• Commuter Benefits (Dallas, NYC, SF, and Illinois)

For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as a Best Company for Work-Life Balance, as a Best Company for Career Growth, for Diversity, and for Leadership, amongst others. To learn more and to view all our available career opportunities, please visit us at our website.

Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.