Construction Secretary

Construction SecretaryThe District Services Department is seeking a Construction Secretary to serve under the supervision of the Maintenance and Operations Director.Under direction, perform a variety of responsible secretarial work for the Director of Construction and Facilities; responsible for the operation of the Construction office; and perform related duties as required.Examples of essential duties and responsibilities:Plan, layout, and perform a wide variety of clerical and secretarial work;Interpret, communicate and apply District and school rules, procedures, and policies;Take notation; type meeting minutes, orders, bulletins, reports, documents and statistical data;Prepare periodic reports, including searching for materials from various sources and handling details of presentation;Assist staff members or contractors in contacts with District programs, sites, and staff, referring the most complex problems to the Construction Director or project manager designee;Compose: correspondence, letters, memoranda, or reports independently or with minimum instruction;Arrange schedules, meetings, and conferences;Generate and maintain financial and statistical records and reports;Account for budgeted items utilized in the Construction office;Requisition and maintain records of supplies and equipment;Create, revise, and/or supervise the maintenance of filing systems; andPlan, provide work direction, and assist in the review of work of assistants.Knowledge of:Office practices and procedures, including business correspondence, filing, and operation of office equipment;Ability to:Interpret, communicate, and apply rules, regulations, laws and policies;Compile and maintain numerical records and reports;Make mathematical computations rapidly and accurately;Plan, schedule, and coordinate work of assistants;Compose letters independently;Exercise independent judgment and discretion;Establish and maintain effective working relationships with others.Take professional notation in a legible and accurate manner.Create electronic documents from clear copy, verbal or written instructions; andDisplay and maintain computer software competency.Experience/Training/Education:Any combination equivalent to:Graduation from high school or an accredited secondary educational institution; four years of increasingly responsible office or secretarial experience.Materials Please submit the online application and attach the following:Letter of interest, attention Mark Miller, Assistant Superintendent of Human ResourcesA current resume outlining relevant experienceProof of High School Diploma or Equivalent (higher if applicable)Perform a variety of responsible secretarial work for the Executive Director of Construction and Facilities; be responsible for the operation of the office; and do related work as required. Requires a high school diploma or an accredited secondary educational institution; four years of progressively responsible office or secretarial experience preferred, including some experience in a school district setting.Effective 7.1.2025: 2025-2026: Salary schedule increase of 2% and a 2% off-schedule payment at year-end. 2026–2027: Salary schedule increase of 60% of the statutory funded COLA, plus any funded ongoing augmentations as provided in the State Budget Act; 2% off-schedule payment at year-end. 2027–2028: Salary schedule increase of 50% of the statutory funded COLA, plus any funded ongoing augmentations as provided in the State Budget Act; 2% off-schedule payment at year-end