Executive Assistant

Executive Assistant

Our client is seeking an Executive Assistant to join their team. As an Executive Assistant, you will be part of the administrative support team supporting senior leadership. The ideal candidate will have excellent organizational skills, proactive communication, and the ability to manage multiple priorities effectively.

Location: 1501 Page Mill Rd, Palo Alto, CA 94304

What's the Job?

• Actively manage complex calendars and daily schedules, often across multiple international time zones, adeptly prioritizing competing requests and ensuring the executive's time is optimized
• Arrange complex domestic and international travel, including itineraries, visas, and logistical arrangements, anticipating downstream needs
• Coordinate on-site and virtual meeting logistics, offsites, and events
• Prepare, edit, and format executive presentations, reports, and correspondence
• Compile data for reports and maintain key records

What's Needed?

• Experience managing complex calendars and scheduling across multiple time zones
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Discretion and confidentiality when handling sensitive information
• Proficiency in preparing reports, presentations, and correspondence

What's in it for me?

• Opportunity to work in a dynamic and innovative environment
• Engagement with a collaborative and supportive team
• Development of valuable administrative and organizational skills
• Potential for career growth within the organization
• Access to comprehensive professional resources and support

Upon completion of waiting period consultants are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay