Administrative Assistant

Part-Time Operations & Administrative Coordinator – 1099

Approximately 15 hours per week | Long-term

The person would provide ongoing operational and administrative support to a startup organization, with particular responsibility for coordinating the onboarding of interns and interacting with the third-party organization that employs/hires the interns.

The work would likely include:

• Coordinate and track intern onboarding, documentation, start dates, required forms, and onboarding tasks.
• Serve as a primary administrative contact with the third-party organization responsible for hiring/employing the interns.
• Follow up with interns, internal stakeholders, and outside partners to make sure onboarding requirements are completed.
• Maintain onboarding trackers, spreadsheets, employee/intern information, and administrative records.
• Handle travel coordination, including flights, hotels, itineraries, and related logistics.
• Assist with expense reports, reimbursements, receipts, and expense tracking.
• Provide general administrative and operational support to company leadership.
• Communicate with outside vendors and service providers.
• Assist with vendor documentation, agreements, renewals, and potentially basic contract administration/tracking.
• Maintain organized electronic files and operational documentation.
• Use Excel to maintain trackers, reconcile information, prepare basic reports, and organize operational data.
• Help establish or improve processes where formal procedures may not yet exist.