Administrative Assistant

Administrative AssistantWith minimal direction, the Administrative Assistant provides high-level administrative support as needed, handling a wide range of administrative and executive support tasks, and is able to work independently with minimum supervision.The AA must consistently be attentive to detail, work with accuracy and demonstrate a high level of professionalism, sound judgment, discretion, and confidentiality in handling sensitive internal and external matters. The ideal candidate is polished, proactive, high-energy, results-oriented, and exceptionally organized, with outstanding written and verbal communication skills and a strong commitment to providing the highest level of service.ResponsibilitiesPositively represent executives and the organization at all times and follow organizational policies and proceduresManage and maintain schedules, appointments, and travel arrangementsAnswer and screen telephone calls and visitors, with a high-level touch and professionalism, tactfully handling inquiries and referring to appropriate party, as neededConduct research and gather data as neededProvide support to department heads as neededComplete monthly expense reportsArrange travel for executives and guests as neededServe as a Paley Ambassador by actively sharing Paley's social media content to amplify organizational reach and engagementHandle special projects and other duties as assignedCore CompetenciesOur successful employees meet the following criteria:Highly organized with proven ability to meet deadlines and budgets.Strong team player who collaborates well with othersAbility to take ownership of all tasks and manage simultaneouslyStrong verbal communication and good business writing skillsPositive and professional demeanor with excellent interpersonal, administrative, and managerial skillsAbility to handle and prioritize multiple tasks while maintaining attention to detailResourcefulness, creativity, and strong problem-solving and research skillsRequirementsBachelor's degree4 years of administrative experience in a fast-paced environmentStrong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow upExcellent communication skills, written and verbalAn independent thinker who is very detail oriented with excellent organizational skillsA high energy team player who is proactive with great initiativeAbility to perform thorough research to compile information and generate reportsProficient in MS Word, Excel, PowerPoint, and SharePointEntrepreneurial spirit; excited about the future of mediaStrong work ethic with desire and preference to work in-person as part of a cohesive, collaborative, high-energy, in-the-office work environmentAbility to work a flexible schedule, including evenings, weekends, holidays, and occasional overtime, as needed to support the Paley Center's dynamic calendar of events and programsBilingual fluency in Spanish a plusEqual Employment Opportunity StatementThe Paley Center for Media maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.