Payroll Administrator

Job Description

Job Description

We are looking for a dependable Payroll Administrator to support accurate and compliant payroll operations for a multi-state workforce in Fishers, Indiana. This Long-term Contract opportunity is ideal for someone who brings strong payroll expertise, sound judgment with confidential information, and a consistent focus on precision. The position will partner with HR and accounting to keep employee pay, tax handling, and payroll records organized and up to date.

Responsibilities:
• Administer payroll for employees in multiple states on recurring schedules, including weekly, biweekly, and semi-monthly cycles.
• Verify pay data by reviewing time records, earnings, deductions, benefit elections, garnishments, and tax withholding details before each payroll run.
• Update employee payroll information for hires, departures, compensation adjustments, promotions, and status changes.
• Monitor payroll practices to ensure alignment with federal, state, and local regulations, including wage and hour requirements.
• Prepare and reconcile payroll reports, supporting monthly close activities and year-end tasks such as wage statement processing.
• Coordinate payroll tax activities and work with external payroll service providers when needed to maintain timely and accurate filings.
• Respond to employee questions related to payroll, investigate discrepancies, and resolve issues promptly and professionally.
• Safeguard sensitive payroll and employee information while maintaining complete and accurate documentation.
• Provide payroll-related reporting and records support to internal HR and accounting teams as requested.• At least 3 years of hands-on experience managing payroll processing.
• Proven experience handling payroll for employees across multiple states.
• Working knowledge of payroll tax rules, wage and hour requirements, and broader payroll compliance standards.
• Experience using payroll platforms such as ADP Workforce Now, Paychex, Kronos, Paylocity, or comparable systems.
• Strong Excel skills with the ability to review data, reconcile information, and support reporting needs.
• Demonstrated accuracy, organization, and attention to detail in payroll administration.
• Effective communication and problem-solving abilities when addressing payroll questions and discrepancies.
• Certified Payroll certification or a similar credential is helpful but not required.