Executive Administrative Assistant, MSIM Real Assets

Executive Administrative AssistantExperienced Executive Administrative Assistant who can provide strong end-to-end administrative support to the senior leadership team of Morgan Stanley Real Assets. This role's responsibilities will include, but are not limited to, managing complex calendars, coordinating frequent travel arrangements, internal and external meeting organization and support, expense processing and management, ability to handle confidential communications, ad hoc event coordination and other miscellaneous administrative requirements. The role requires exceptional organizational and communication skills, commercial judgement and professionalism, maturity, discretion, and the ability to effectively act as a liaison between executives and various stakeholders. This is an in-office role 5 days per week.Key Responsibilities:Calendar & Scheduling Management – coordinate complex calendars, communicate and correspond with internal/external participants, schedule conference rooms or external venues, address technology needs, and handle catering arrangements, as needed. Requires utilizing professional judgment with internal and external clients, navigating the Firm effectively, responding to requests, and having the ability to re-prioritize calls/meetings as needed.Domestic/international travel arrangements – includes developing detailed itineraries, managing any visa requirements, and addressing other travel/logistics related requirements including expense tracking.Expense Processing and Management – prepare, submit, and monitor expense reports and vendor payments for team members.Telephone Coverage for Executives – handle calls and emails professionally, and includes responding to inquiries, routing calls, and taking detailed messages.Confidential Information Handling – ability to maintain strict confidentiality and exercise discretion in sensitive matters.Manage other miscellaneous administrative activities including technology requests, preparing copies of meeting materials, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully-functioning work areaAd hoc business event coordination, special projects / requests as needed.Required Qualifications:Education: Bachelor's degreeExperience: At least 8+ years of relevant Executive Administrative Assistant experience, preferably in the finance or investment management industryExceptional organizational and multitasking abilitiesExcellent written, verbal, and interpersonal communication skillsAbility to work independently and proactively, but also a strong team player, and willingness to take direction when neededAbility to prioritize tasks and follow-up with a sense of urgencyStrong judgement, attention to detail / accuracy and accountabilityPositive attitude, with the willingness to take on ad hoc projectsProven ability to handle sensitive information with discretion and maintain confidentialityAdvanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and familiarity with corporate expense/travel tools (Concur)What You Can Expect From Morgan Stanley:At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that's differentiated – and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work.Expected base pay rates for the role will be between $90,000 and $105,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.For more information, please visit: