Payroll Specialist

Payroll Specialist

Provides support services in employment, human resource information management, and labor relations; processes semi-monthly payroll for all District employees.

Ensures all new employees receive appropriate payroll forms; enters new employee information and existing employee changes. Establishes appropriate payroll setup for employees in accordance with applicable employment contracts. Prepares and processes W2 tax forms for employees and tax agencies. Responds to inquiries and requests from buildings and departments related to employee status changes. Assists employees with HR and Payroll questions; communicates policies and procedures effectively. Receives and sorts timecards; enters hours and verifies appropriate hourly rates and account codes. Composes and implements payroll schedule as it relates to check dates, number of checks, cut off schedules and payroll processing dates. Runs and processes payroll semi-monthly; prints paychecks; creates and sends ACH direct deposit files. Prepares and processes adjustment payrolls as necessary. Manages pay codes and deductions. Responds to inquiries and resolves complaints and discrepancies within scope of information and authority. Maintains filing system for time cards, substitute pay, and employee files. Manages TRA and PERA reporting; completes reports as requested. Responds to and completes garnishment/child support paperwork. Processes union dues changes based on requests or contract settlements. Compile and provide reports and data as needed. Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and Experience: Two (2) years of college level course work in business, human resources administration, or field related to the work, AND Two (2) years of payroll administration support experience. OR an equivalent combination of education, training and experience. Required Knowledge and Skills Required Knowledge: HR and Payroll laws and regulations. Principles and practices for providing customer and personal services. Administrative principles and practices, including Microsoft office suite. Applicable laws, codes and regulations. Records management principles and practices. Computer applications related to the work. Correct business English, including spelling, grammar and punctuation. Required Skills: Performing human resources and payroll duties in a variety of assigned areas. Interpreting, applying and explaining applicable laws, codes and regulations. Maintaining accurate records and files. Preparing clear and concise reports, correspondence and other written materials. Using initiative and independent judgment within established procedural guidelines. Maintain confidentiality of employee records. Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. Commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected. Performing assigned responsibilities in a manner consistent with the District's established Core Values. The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone. Work is performed in an office setting.