Executive Assistant

Executive Assistant

Our client is a rapidly growing organization seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This is an excellent opportunity to join a collaborative executive support team in a fast-paced, high-visibility environment where no two days are the same.

The Executive Assistant will provide proactive administrative support to executive leadership, managing complex schedules, coordinating travel, preparing presentations, and assisting with high-priority business initiatives. The ideal candidate is adaptable, highly organized, and thrives in an environment where priorities can shift quickly while maintaining professionalism and confidentiality.

Key responsibilities include managing complex calendars for executive leaders, balancing changing priorities and scheduling demands; coordinating domestic and international travel, including flights, hotels, transportation, and detailed itineraries; preparing professional PowerPoint presentations and executive meeting materials using business data; organizing executive meetings by securing conference rooms, coordinating catering, and preparing materials; assisting with expense reporting and travel reimbursements using Concur; supporting executive projects by tracking deadlines, organizing documentation, and coordinating communication across teams; helping facilitate leadership meetings, quarterly business reviews, and other company events; maintaining confidential records and handling sensitive business information with discretion; partnering with internal departments and external vendors to ensure smooth day-to-day executive operations; and providing additional administrative support and special projects as assigned.

Qualifications include 5+ years of experience supporting C-suite executives or senior leadership; strong proficiency in Microsoft Office, particularly Outlook and PowerPoint; experience with Concur is highly preferred; exceptional organizational, communication, and multitasking skills; high level of professionalism, discretion, and attention to detail; and a bachelor's degree is preferred but not required.

Perks include an excellent opportunity to gain experience with a growing organization; a high-visibility role with direct exposure to executive leadership; a modern office environment with a collaborative team culture; a fast-paced position that offers variety and continuous learning; and an opportunity to build valuable executive-level relationships and expand your professional experience.