Legal Secretary

Our Am Law firm client is seeking an experienced Legal Secretary to provide high-level administrative and legal support to attorneys in its New York office. This position plays a critical role in supporting attorney workflows, client service, billing operations, and day-to-day administrative functions in a fast-paced professional environment.

This is a hybrid role requiring four days in the office and one day remote per week .

Key Responsibilities

• Provide comprehensive administrative support to a team of attorneys.
• Assist with client intake processes, including conflict checks and new matter opening documentation.
• Monitor attorney time entries and ensure compliance with firm billing standards.
• Generate, review, edit, and process client invoices, ensuring adherence to client billing guidelines and firm requirements.
• Partner with attorneys to manage billing inventory and address outstanding billing matters.
• Coordinate calendars, meetings, travel arrangements, and expense reimbursements.
• Prepare, edit, format, and manage legal and business documents.
• Maintain organized electronic and physical files and records.
• Handle highly confidential, sensitive, and privileged information with discretion and professionalism.
• Provide additional administrative and team support as needed.

Required Skills

• Strong verbal and written communication skills with the ability to interact effectively with attorneys, clients, vendors, and professional staff.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong client-service mindset and professional demeanor.
• Ability to work independently while also collaborating effectively within a team.
• Proficiency with legal technology, Microsoft Office applications, and document management systems.

Education & Experience

• High school diploma or equivalent required; Bachelor's degree preferred.
• Minimum of 3 years of experience in a legal, professional services, or law firm environment.
• Prior experience supporting attorneys in a law firm setting strongly preferred.

Our client offers a competitive compensation package, including:

• Annual salary range of $80,000 - $100,000
• Performance-based bonus opportunities
• Medical, dental, vision, life, and disability insurance
• 401(k) retirement plan
• Generous paid time off and holiday schedule
• Employee wellness and mental health resources
• Professional development and training opportunities
• Employee discount programs
• Employee resource groups and networking opportunities