Office & Admin Assistant

Office & Admin Assistant

EvolveMKD is seeking a highly organized, proactive, and reliable Office & Admin Assistant to join our team. This role is a key support function across multiple internal teams and plays an essential part in keeping our office running smoothly day to day. The ideal candidate is a natural problem-solver who takes initiative, communicates clearly, and thrives in a fast-paced environment. They are comfortable wearing many hats, pivoting quickly between tasks, and supporting when the team needs them most.

EvolveMKD was founded in 2014 by Megan Driscoll as a 100% independent, female-owned agency with a clear mission: to build something intentional, inclusive, and built to last. Eleven years later, that mission has evolved. What began as a PR and digital marketing agency has grown into a Brand Relations agency, exclusively dedicated to helping clients in healthcare, aesthetics, and biotech build and protect the relationships that matter most the practitioners who recommend a brand, the consumers who champion it, and the media who keep coming back.

We thrive from our restless discontent, constantly looking to elevate our work and our skill set. We're building out a team of high performers with an uncommon level of modesty. Because no one is above the work. From every level, anyone can and does jump in. You'll never hear us say "That's not my job." We live and die off our credo, Be Kind, Don't Suck. We're proud to be certified as a Great Place to Work for the ninth year in a row.

EvolveMKD is based in Manhattan and operates on a hybrid schedule (in-office Tuesday, Wednesday, and Thursday). This role requires on-call availability on Mondays and Fridays and may require in-office presence on those days as needed. Candidates must be within quick commuting distance of our Manhattan office. Relocation assistance is not provided.

Key Responsibilities

• Support the Office Manager with day-to-day office operations, ensuring a well-organized and welcoming environment for staff and visitors
• Greet and assist visitors upon arrival; answer and route phone calls, emails, and correspondence in a professional manner
• Oversee and tidy up common spaces including conference rooms and kitchen areas
• Serve as the on-site point of contact for the building supervisor, coordinating freight elevator access and addressing additional building needs as they arise
• Support the Office Manager with replenishment of office supplies, keeping the office consistently stocked and organized
• Provide general administrative support to Admin team and management as needed
• Support the Executive Assistant to the CEO and Events Lead with errands, event logistics, and ad hoc requests; assist with event preparation, setup, and on-site support as required
• Assist the People team with scheduling and coordination needs across recruiting, onboarding, and People programming
• Be available on-call on Mondays and Fridays, with the ability to come into the office as needed

Qualifications

• Internship or equivalent experience in an administrative, office support, or operations role preferred
• Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously
• Proactive, dependable, and comfortable with a flexible, on-call schedule (Mondays and Fridays); Must reside within quick commuting distance of our Manhattan office
• Strong interpersonal and communication skills; comfortable working across multiple teams and seniority levels
• Ability to handle sensitive and confidential information with discretion
• A positive, can-do attitude and genuine team-player mentality no task is too big or too small
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel); familiarity with expense management tools a plus

Annual base salary range: $50,000; Compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position.

Benefits Include

• Competitive salary based on experience
• Performance-based spot bonus program
• Generous contribution to healthcare, dental, and vision plans
• 401K with company match and profit-sharing opportunities
• Shareholder program eligibility at 3+ years of tenure
• Flexible PTO, Summer Fridays, and generous company holiday schedule
• Summer WFH Program
• Commuter benefits + FSA
• Cell phone reimbursement
• $1,000 annual medical & wellness reimbursement
• $20,000 family planning & life event benefit (covers family planning, gender-affirming care, and pet adoption)
• Paid reproductive loss leave
• Paid parental leave
• Paid caregiver leave
• Learning and development opportunities
• Paid volunteer days

EvolveMKD is an equal opportunity employer. Be Kind, Don't Suck.