Executive Assistant

Executive AssistantThe Executive Assistant serves as a strategic partner to senior leadership, providing high-level administrative, organizational, and operational support. This role is responsible for managing complex calendars, coordinating meetings and travel, preparing reports and presentations, handling confidential information, and ensuring seamless day-to-day executive operations. This position requires a highly organized, proactive individual who can manage competing priorities, anticipate needs, and operate with a high level of discretion in a fast-paced, high-visibility environment.The Executive Assistant will:Manage complex, high-volume calendars for the EVP and SVP, including recurring leadership meetings, cross-functional sessions, and external engagementsProactively prioritize scheduling requests, resolve conflicts, and optimize executive timeEnsure recurring meeting cadences remain current, effective, and aligned with business needsCoordinate all aspects of domestic and international travel including flights, accommodations, transportation, and detailed itinerariesBuild comprehensive travel agendas with built-in time management and logistical considerationsMonitor travel in real time and proactively adjust plans as neededCoordinate department meetings, leadership sessions, quarterly business reviews, and executive-level meetingsSupport board and earnings preparation cycles, including scheduling, material coordination, and logisticsPrepare meeting agendas, ensure materials are ready in advance, and manage day-of executionCoordinate department offsites, leadership meetings, and internal events end-to-end (logistics, scheduling, attendee coordination, materials)Partner with external vendors or event coordinators for larger events while maintaining internal ownership of executionManage timelines, track deliverables, and ensure seamless event executionDraft, edit, and manage professional communications on behalf of executivesCreate and modify presentations, reports, and documents using Microsoft Office toolsServe as a liaison across departments and with external stakeholdersPrepare and submit expense reports in a timely and accurate manner in accordance with company policiesTrack recurring expenses and follow up on approvals or discrepanciesCoordinate onboarding logistics for new hires, including scheduling, access, and team integrationMaintain organizational materials such as contact lists, org charts, and team calendarsTrack key deadlines, deliverables, and follow-ups to support team alignmentEnsure smooth in-office operations including meeting setup, supply management, and coordination with IT and building servicesManage conference room scheduling and resolve booking conflictsMaintain organization of records, documents, and shared resourcesHandle sensitive and confidential information with the highest level of discretionScheduling medical appointments and annual executive physicalsCoordinating routine appointments (e.g., grooming)Managing select dining reservations during business travel or key in-office periods (e.g., Dallas Week)Assisting with hotel stay coordination at portfolio propertiesOther personal items as assigned, with business priorities taking precedenceCompensation & BenefitsBase Salary: Commensurate with experience, qualifications, and market alignmentBonus: Up to 10% Annual incentive plan tied to performance metricsHealth Benefits: Medical, dental, and vision insuranceRetirement: 401(k) with company matchTime Off: Paid vacation, holidays, and personal daysPerks: Discounted hotel stays across the portfolioGrowth: Career development and advancement opportunitiesCulture: People-first environment focused on excellence and innovation