Construction Project Coordinator

Job Description

Job Description

The Construction Project Coordinator is responsible for a wide range of tasks and responsibilities in support of the project execution teams, including but not limited to; project document coordination, facilitating the construction funding process including the preparation of contractor funding request, subcontractor administrative tasks, preparation of third-party reporting and complete process improvement tasks or projects as needed.

Responsibilities:

Project Coordination

• Maintain third-party checklists and trackers, prepare necessary deliverables while collaborating with internal teams to streamline communication and project timelines
• Prepare invoices, proposals, and financial reports related to capital projects
• Monitor project milestones, provide regular status updates to stakeholders, and identify opportunities for process improvements
• Assist with special projects to enhance team efficiency and achieve company goals
• Maintain subcontractor files including contract administration, insurance certificates and other regulatory compliance needs. Centralize project document control, updating and reporting

Construction Funding Process:

• Track capital expenditures and life of construction projects as it pertains to lender and investor funding requirements
• Use Excel and other platforms to maintain records and reconcile sources & uses information required by lenders and investors
• Prepare monthly pay requisitions including all required subcontractor documentation and lender required documentation
• Manage requests for documentation and coordinate with all parties involved in the funding process

Qualifications:

• Excellent verbal and written communication, organizational, presentation and analytical skills
• Ability to take ownership and commitment to follow through
• Ability to effectively prioritize and handle multiple tasks under pressure
• Strong work ethic and attention to detail
• Desire to work in a fast-paced, entrepreneurial environment
• 3-5 years of relevant work experience in real estate, affordable housing, or related field
• Bachelor’s Degree - Real Estate, Accounting, or Business Concentration preferred
• Experience with AIA contracts, forms, and Pay Applications preferred
• Knowledge of construction management project software (e.g., Procore, Sage, Aura) preferred
• Working proficiency in Microsoft Office programs such as Excel, Word, and PowerPoint

Core Competencies:

• Resourceful with strong problem solving, investigating, and critical judgment skills
• Proficient in Office Suite and basic Adobe software is required
• Proactive with strong work ethic and attention to detail
• Independent, self-starter mentality, with exceptional communication and organizational skills.
• Ambitious with desire to grow.
• Highly accountable: able to take ownership, meet deadlines, follow-through.
• Highly motivated self-starter and independent worker.
• Able to perform in a fast-paced environment with multiple projects and deadlines.
• Open to learn from mistakes and challenges.
• Outstanding in written and oral communications skills.
• Able to work collaboratively in a small team environment; can “roll up his/her sleeves” and pitch in where necessary within the company

THE COMPANY

APEX is a nationwide Construction and Facilities Management firm that was founded on a simple premise…to provide owners of commercial real estate with support across the full lifecycle of their investments. From Due Diligence to Disposition, and everything in between, APEX’s experienced team provides trusted General Contracting & Facilities Management Consulting services across a variety of asset classes.

The APEX team’s potential to support an organization is maximized when we are involved early in the renovation and repair process. From preconstruction, through construction, and beyond, APEX maintains a steadfast commitment to quality and a passion for collaboration. As a committed partner, we approach each project from the owner’s perspective. This drives us to continually provide a best-in-class level of service that not only yields on-time and on-budget project performance, but ensures those projects are completed in a way that maximizes useful life and reduces operating costs across the remainder of the owner’s investment period.

APEX develops designs and integrates sustainability initiatives meant to leave a lasting impact on the structures themselves, as well as the communities they are in. By enhancing the curb appeal of existing properties, addressing deferred maintenance items to ensure worry-free environments for occupants, and by reducing energy consumption where appropriate, we provide owners with assets they can take great pride in for many years to come.

In an ever-changing world, the need to renovate and maintain physical structures that provide critical shelter, workplaces, and hubs to conduct retail business is a constant. Because of the distinct challenges posed by these needs, rather than taking a one-size-fits-all approach, the APEX team leverages meticulous attention to detail, technical expertise, and efficient processes to address each project in a unique way that never sacrifices quality or longevity.

APEX is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.