Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract opportunity with the potential to become permanent is ideal for someone who thrives in a fast-paced environment, stays organized while managing multiple priorities, and provides attentive front-desk and administrative support. The right candidate will bring strong communication skills, solid technical ability in office software, and prior experience in multifamily or affordable housing settings.

Responsibilities:
• Manage front-office activities by welcoming visitors, responding to incoming calls, and directing inquiries to the appropriate team members.
• Provide day-to-day administrative support through document preparation, record maintenance, filing, and general office coordination.
• Enter, update, and verify information in internal systems with a high level of accuracy and attention to detail.
• Support property or housing-related administrative processes by maintaining organized resident, applicant, or office records.
• Use Excel and Word to create reports, track information, prepare correspondence, and maintain routine administrative documents.
• Coordinate multiple tasks simultaneously while maintaining efficiency in a busy office setting with frequent interruptions.
• Assist with scheduling, communication follow-up, and other receptionist or clerical duties that help keep operations running smoothly.• Prior experience in an administrative support, receptionist, or office coordination role.
• Background in multifamily housing is required.
• Experience in affordable housing environments is required.
• Working knowledge of OneSite software is preferred.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.
• Strong organizational skills with the ability to manage competing priorities in a distraction-filled environment.
• Excellent verbal communication skills and confidence handling inbound phone calls professionally.