Payroll Supervisor

This role plays a central, hands‑on role in ensuring Community Food Share’s people systems and processes run smoothly, accurately, and consistently. Working closely with leadership, this role ensures that people strategies and policies are effectively implemented through strong operational execution. The PEO & Payroll Supervisor serves as a trusted resource for employees as a team member of the administrative team and is the primary liaison with the PEO. The ideal candidate is highly organized, detail-oriented, and holds a high level of discretion and professionalism - someone who takes pride in accuracy, follows through on details, and enjoys creating efficient, reliable systems that support both employees and the organization. End date August 04, 2026 Opportunity type Job Category Administration (e.g., Finance, IT, HR) Job responsibilities People Operations & PEO Liaison Serve as the primary day-to-day contact between Community Food Share and the PEO Support Community Food Share team members with PEO needs Ensure timely, accurate, and high-quality execution of payroll, benefits, and HR processes Escalate complex issues and trends to leadership as appropriate Translate policies, processes, and systems into clear, accessible information for employees Maintain a high level of discretion, professionalism, and accountability Payroll & Benefits Coordination Own payroll coordination with the PEO, including collecting, validating, and submitting data Review payroll reports for accuracy and ensure timely processing Partner with the Director of Finance and PEO to resolve discrepancies Support the tracking of time off benefits and employee understanding of available offerings Communicate payroll timelines, expectations, and updates across the organization Protect the private information of team members with utmost integrity Compliance, Reporting & PEO Systems Management Coordinate PEO onboarding for new hires and follow up on system setup and benefits enrollment Support supervisors in employee transitions (resignations, terminations), ensuring the PEO transition is completed and offboarding actions are completed Order DiSc profile for new or promoted team members Maintain accurate employee records Track required trainings, certifications, and acknowledgments Support audits and compliance reporting with strong attention to detail Generate and share reports (e.g., headcount, turnover) to support leadership decision-making Identify opportunities to improve workflows, systems, and documentation Administrative & Finance Operations Support Responsible for I-9 maintenance and annual audit Responsible for UI submission upon the departure of a team member Responsible for annual simple IRA enrollment Responsible for coordinating annual benefits open enrollment meetings Support performance review and incentive program administration Assist in the processing of incoming mail, including tracking and documenting mailed donations Assist with accounts payable processes, including vendor setup, W-9 collection, and bill.com coordination Coordinate credit card receipt collection and reconciliation Assist with quarterly sales tax submissions Provide general administrative support as needed Qualifications & Skills Alignment with Community Food Share’s mission and a compassionate appreciation for hunger issues are essential to the successful performance of all responsibilities. The requirements listed below are representative of the knowledge, skills, and/or abilities required to successfully perform the essential functions of this job: Education and Experience Experience in payroll, administration support, or related fields—or a combination of lived and professional experience that demonstrates the ability to perform the role Experience working with a PEO or HR/payroll systems strongly preferred Demonstrated ability to manage processes independently and follow through on complex, detail-oriented work Strong organizational and time management skills Comfort working with HR/payroll systems and Microsoft Office tools Skills and Behaviors Strong interpersonal communication skills across diverse audiences Strong critical thinking, attention to detail, and analytical skills High level of integrity and discretion in handling sensitive information Ability to identify challenges and proactively develop solutions Collaborative, team-oriented mindset Commitment to fostering a workplace culture of belonging and respect Sound judgment, reliability, and accountability Commitment to fostering a respectful and inclusive workplace Community Food Share offers a rich suite of benefits for its part-time employees, including, Up to 20 paid vacation days per year with annual rollover, prorated based on hours worked Up to10 paid Holidays prorated based on scheduled days and hours worked in the work week Up to 10 paid sick days per year, prorated based on hours worked in the work week 1 personal day per year – 8 hours prorated based on hours worked in the week –must be used as one workday Up to 8 hours of paid volunteer time per year prorated based on hours worked in the work week Up to 5 days paid bereavement time prorated based on hours worked in the work week Matched SIMPLE IRA vested at 100% from day 1 100% company paid Colorado FAMLI leave premium Semi-Annual Incentive Award based on performance, prorated for start date #J-18808-Ljbffr