Administrative Assistant

Since 1947, Crowder has built a legacy of success in the construction industry. We work throughout the Southeast on heavy construction infrastructure projects ranging from bridges, dams, water and wastewater treatment facilities, power plants and other energy facilities. We are a general contractor who self performs civil, electrical and mechanical trades on both traditional and more complex alternative delivery projects. As a family and employee-owned company, it is the spirit of not only doing the right things, but doing things the right way that is the true legacy of our founders and our people. Crowder is Building America and Proud of It as reflected in our Mission Statement: We are dedicated to superior performance and committed to making a positive difference for our clients, for our communities, and in the lives of our employees. If you are looking for a career, not just a job, with a company committed to your future, apply today. CROWDER IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER (EOE) All Qualified Minorities, Females, Individuals with Disabilities and Veterans are encouraged to apply. Crowder is a Drug Free Workplace and E-Verify Employer REQUIREMENTS: ALL Applicants must be: 18 years of Age Able to Pass a Drug Test Legally Eligible to Work in the US Typical administrative duties included but are not limited to: Office Assistance: Manage office deliveries and office supplies. Maintain phones and other office equipment/services and coordinate repairs/changes as needed. Answer phones and greet visitors. Finalize and deliver bids/proposals. Assist with hiring needs and policies. Assist in maintaining office space appearance. Assist with quarterly community service project Assist with travel plans Assist project teams with various day-to-day assignments Project Assistance: Administrative: Assist project teams as needed. Multi-tasking between 3-10 jobs, with varying scopes of work and 4-5 Project Managers. Ensure basic contractual requirements such as insurance, bonds, sales/use tax information and billing procedures are met. Set-up and maintain filing system (hard copy and electronic files) for each job: To ensure appropriate and up-to-date forms and procedures are distributed pertaining to accounts payable, safety, payroll, employee services and job closeout. To manage project documentation. Scanning, copying, and faxing as needed. Assist with submittal preparation Prepare and enter billings per the Project Manager’s request, track accounts receivable and follow up with clients regarding payment. Maintain compliance with company mandates as applicable to account payable and client billing requirements. Support onsite job Administrative Assistant, if applicable. Assist Executive Assistant as needed. Subcontracts & Purchase Orders: Assist with preparing and distributing subcontract, purchase order, and change order documentation. Obtain, enter, and file all required documentation. Audit all subcontracts, purchase orders, and change orders for errors or deviance from compliance procedures. Manage/audit all required subcontract and purchase order documentation. Update the subcontractor and purchase order logs as needed. Reconcile subcontract and purchase order registers to prepare for job closeout to include contacting suppliers for final billing issues. Skills, Knowledge, Qualifications, & Experience: Must have two years Administrative Assistant experience, preferably in the construction industry, or Associates Degree plus one year of experience High School Diploma or GED Strong written and verbal communication skills Proficient in Microsoft Outlook, Word and Excel Proficient in multi-line switchboard Proficient 10-key operation Proficient use of office equipment including copiers/printers, fax and postage meters Proficient use of company databases including COINS Must have a valid, non-restrictive driver’s license and the ability/willingness to drive for company business Crowder’s Mission Statement is the commitment to “make a positive difference in the lives of our employees.” Our comprehensive benefits package is designed to achieve that goal through access to the following competitive benefits: Health Plans, including Medical, Dental and Vision Tax-Advantaged Spending Accounts (HSA and FSA) Wellness Program with Incentives 401k Savings Plan Life/AD&D and Disability Insurance Company Paid Holiday, Vacation and Sick Leave Crowder YOUniversity Career-Based Training Educational Assistance Benefits may vary based on position and length of employment. Click the Apply button above to be considered for the opening. Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr