Payroll Administrator

Sandberg Phoenix is looking for a Payroll Administrator Sandberg Phoenix is hiring an HRIS/Payroll Administrator with a minimum of 3+ years of payroll experience managing the end-to-end processing of employee compensation along with administering the firm’s HRIS system while ensuring compliance with legal industry regulations. Why Sandberg Phoenix? At Sandberg Phoenix, we believe our success is driven not only by delivering high-quality legal services, but also by the strength of our operational and administrative professionals. As an HRIS/Payroll Administrator, you will play a critical role in supporting our people, ensuring accuracy, efficiency, and exceptional service in our internal processes. For 46 years, we have built a reputation for excellence and innovation in the legal industry. What We Offer: Collaborative Environment: A team-oriented culture built on support and respect. Professional Growth: Continuous development and advancement opportunities. Impactful Work: A role that directly supports our people, systems, and overall firm success. If you’re ready to take your career to the next level and be part of a firm that values your expertise and dedication, we’d love to hear from you. Apply today and become a part of the Sandberg Phoenix legacy. You’ll love this job if: You can have fun at work You can be flexible Key Responsibilities: Payroll: Process semi-monthly payroll for staff and attorneys through payroll software. Calculate shareholder expense reimbursements or deductions. Administer payroll for attorneys and staff, including salaries, hourly wages, overtime, bonuses, and incentive compensation. Also includes monthly counsel contract and 1099 payroll processing. Process complex deductions to include taxes, garnishments, and voluntary deductions. Maintain confidentiality of employee payroll records, compensation data, and personnel information. Prepare payroll-related reports for Finance, HR, and Firm Management. Administer year-end processes including W-2 preparation and payroll accruals. Serve as primary point of contact for payroll and tax-related questions, working with CFO on resolving discrepancies in a timely manner. Reconcile employee benefit deductions and carrier invoices, resolve premium discrepancies with vendors and Benefits Manager. In coordination with Benefits Manager, upload HSA, FSA, and other benefit contributions through vendor portals. In coordination with Benefits Manager, reconciliation of benefit amounts for each employee making any necessary changes. Coordinate payment of benefit invoices, including medical, dental, vision, and other employee benefit plans, ensuring accurate and timely remittance. Maintain employee benefit deduction records and update payroll deductions for qualifying events, enrollment changes, terminations, and other benefit adjustments. Prepare payroll and year-end reports. Problem solve, think independently, and undertake projects with minimum supervision in a timely and efficient manner. HRIS: Manage HRIS data ensuring accuracy and timely updates. Generate and analyze HRIS and payroll reports to support Finance, People Operations in decision-making. Leverage HRIS data to identify trends, discrepancies and opportunities for process improvement. Partner with PO and Finance Leadership to develop custom reports, dashboards and analytics to support firm initiatives. Serve as primary point of contact for HRIS system issues, partnering with vendors to troubleshoot, resolve, and optimize system performance. You should have: Advanced working knowledge of payroll systems and HRIS system; law firm or professional services environment preferred. Advanced skills in Excel and proficient in Microsoft products. Ability to analyze, reconcile, and report payroll and benefits data accurately. Strong understanding of federal, state, and local wage-and-hour laws. Experience administering HRIS/payroll platforms, including system maintenance and troubleshooting. Ability to generate, analyze and interpret HRIS and payroll data; develop reports and dashboards. Organizational skills with the ability to manage multiple priorities, meet strict payroll deadlines, and work effectively under time constraints. Excellent written and verbal communication skills, with the discretion required to handle confidential compensation and personnel information. Detail-oriented with strong numerical aptitude and problem-solving skills. Customer service skills in providing a high level of service. Proficient in standard office technology, including computers, printers, and copiers. Flexibility to work additional hours as needed and requested by the CFO. Bachelor’s degree in Accounting, Business, or Human Resources preferred, or an equivalent combination of education and minimum of three years’ experience. Pay, perks and such: We offer competitive benefits, including competitive salaries, medical, dental, vision, life and disability coverages, FSA, HSA, PTO, 401(k) plan, and paid parking or transportation allowance. We also offer some unique benefits including paid day off for birthdays, office casual dress code, tuition reimbursement and more. We offer flexible work schedules and are currently working in a hybrid working environment. We value individuality and diversity. Our affinity groups, including our Diversity Committee, our Women’s Committee and our Community Connections Committee allow our members to get involved, get to know one another, and make a difference using their unique talents. Salary range starting at $60,000 commensurate with experience. #J-18808-Ljbffr