Administrative Assistant

Job DescriptionJob Description

Job Title: Administrative Assistant

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Client: Heavy Machine Manufacturing Company
Location: Moline, IL 61265
Duration: 3 Months
Shift: 1st Shift (Monday Friday | 7:00 AM 4:30 PM)

Job Description:
Provide high-level administrative support for senior managers and department leadership in a fast-paced corporate environment
Manage highly confidential information, reports, records, and correspondence
Coordinate office workflow, schedules, travel arrangements, meetings, and appointment calendars
Act as a central point of communication between departments, managers, and external contacts
Prepare reports, presentations, letters, memoranda, and other business documentation
Research, resolve, and respond to internal and external inquiries professionally and efficiently
Maintain databases, systems, files, and sensitive departmental records with accuracy
Organize and monitor project documentation, pending actions, and workflow processes
Support special projects, reporting activities, and administrative operations as assigned
Communicate manager instructions and coordinate follow-up actions across teams and departments

Key Responsibilities:
Schedule meetings and coordinate travel arrangements for department leadership
Maintain calendars, meeting logistics, and office coordination activities
Gather, summarize, and maintain confidential data for reports and projects
Prepare and distribute business documents and communications
Monitor office workflows and ensure timely completion of administrative tasks
Update and maintain databases, systems, and records accurately
Handle incoming calls, visitors, and communications professionally
Support project coordination and administrative reporting requirements
Escalate complex issues appropriately when necessary

Required Skills:
Strong administrative and organizational skills
Excellent verbal and written communication abilities
Ability to handle confidential and sensitive information professionally
Strong multitasking and time management skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Experience managing calendars, travel arrangements, and meeting coordination
Strong attention to detail and problem-solving skills
Ability to work independently in a fast-paced environment

Preferred Qualifications:
Experience supporting senior leadership or executive-level managers
Experience handling confidential corporate documentation
Exposure to multinational or cross-functional work environments
Basic experience with web publishing or internal systems management is a plus
Multi-lingual communication skills are a plus

Education:
Associates or Bachelors degree preferred
Equivalent administrative support experience will also be considered

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Company DescriptionAs a leading contract, contract-to-hire and professional placement firm, Three Point Solution understands the importance of aligning our client with the right resource at the right time. We are committed to the highest caliber of service that will benefit our clients, candidates and employees. Unlike large, corporate style recruiting firms, we commit to individualized attention that uniquely positions us to bridge the communication gap between recruiter, employer and candidate. Our goal is to cultivate and maintain true partnerships with our clients and candidates.Company DescriptionAs a leading contract, contract-to-hire and professional placement firm, Three Point Solution understands the importance of aligning our client with the right resource at the right time. We are committed to the highest caliber of service that will benefit our clients, candidates and employees. Unlike large, corporate style recruiting firms, we commit to individualized attention that uniquely positions us to bridge the communication gap between recruiter, employer and candidate. xhqgsiq Our goal is to cultivate and maintain true partnerships with our clients and candidates.