Executive Administrative Assistant

Responsibilities Book conference rooms for Marketing, Customer Planning, and Research & Development departments. Schedule meetings and conference calls for internal and external participants. Manage calendars and phone calls for Executive Leaders. Coordinate travel arrangements for leaders and new associates, including booking flights, hotels, and arranging car service. Prepare, maintain, and distribute documents; maintain confidential files and data; update the department contact list. Arrange lunch meetings by placing orders, setting up lunch, room, and cleaning up afterwards. Manage team expense reporting: itemize expenses, scan and attach receipts, supply missing receipt affidavit if needed. Assist with onboarding of new associates: order laptop, phone, other hardware, schedule orientation meetings, order corporate credit cards, and business cards. Arrange external meetings: shop for venues, handle catering requests, A/V and room requirements, lodging requests, etc. Help new vendors and consultants get proper documentation set up in the system. Order office supplies and send out UPS packages as needed. Qualifications High school diploma required; BS or AS degree preferred. Combination of education, training, and experience that demonstrates competency to perform the work may be substituted. Minimum 6+ years of administrative experience, including support to three or more individuals simultaneously. Excellent communication and interpersonal skills. Ability to interact with individuals at all levels of the organization. Ability to organize and plan meetings at all levels and all aspects. Professional demeanor with the ability to maintain confidentiality. Ability to work independently with minimum direction. Must be able to multi‑task and prioritize needs of multiple individuals to ensure all team members receive timely support. Proficiency in Microsoft Office programs: Word, Excel, and PowerPoint. #J-18808-Ljbffr Bimbo Bakeries USA