Executive Assistant

Job Description Location: St. Helena, CA Work Schedule: Monday–Friday | 8:00 AM–5:00 PM Compensation: $45.00–$55.00/hour DOE We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive leadership team. This contract position offers an opportunity to play a pivotal role in ensuring smooth office operations and facilitating executive priorities in a fast-paced environment. The ideal candidate will bring a strong background in executive support, office management, and personal assistance, with a keen eye for detail and discretion. Key Responsibilities Provide dedicated support to the CEO, including managing calendars, scheduling meetings, coordinating travel logistics, handling expenses, and processing reimbursements. Assist the president and director of business development with administrative tasks and special projects. Oversee daily office operations such as supplies management, mail handling, vendor relations, landlord communications, onboarding processes, and general office organization. Monitor and track company credit card expenses, project purchases, and reimbursements. Coordinate and support company events and administrative initiatives to enhance operational efficiency. Manage the CEO’s personal business affairs, including travel arrangements, investment property coordination, banking activities, accounts payable/receivable, and financial management. Maintain confidentiality regarding sensitive information and handle personal assistance duties with discretion. Support a team environment by facilitating communication across departments and ensuring seamless workflow. Required Qualifications Minimum of 5 years of experience supporting executives, including C-level leadership. Proven track record in office operations and workplace management. Exceptional organizational skills with the ability to multitask and prioritize effectively. Strong proficiency in Microsoft Office Suite and Google Workspace. Ability to work independently and take initiative in a fast-paced environment. Discretion and confidentiality are essential. Preferred Skills & Experience Experience supporting multiple executives simultaneously. Familiarity with Mac or PC operating environments. Demonstrated ability to handle personal assistant responsibilities and confidential information with professionalism. Proactive mindset with excellent communication skills. Benefits Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.) We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations. Work authorization: At this time, we are unable to offer employment sponsorship. #J-18808-Ljbffr Premier Talent Partners