Bilingual Executive Assistant

Job Description

Job Description

Executive Assistant / Operations Coordinator Profile

Highly organized and results-oriented Executive Assistant and Operations Coordinator with experience supporting  service, maintenance, and operational teams in fast-paced business environments. Proven ability to manage administrative operations, coordinate field activities, support executives, and maintain strong communication between clients, vendors, and internal departments.

Strong background in customer service, scheduling, dispatch coordination, project follow-up, and day-to-day office operations. Capable of handling multiple priorities simultaneously while maintaining professionalism, efficiency, and attention to detail.

Bilingual professional fluent in English and Spanish or Portuguese, with excellent verbal and written communication skills. Comfortable interacting with clients, coordinating service requests, answering inbound calls, managing calendars and emails, and supporting overall business operations with a proactive and solution-driven mindset.

This role requires someone who is highly dependable, organized, detail-oriented, and capable of working independently while supporting a growing operation.

Core Responsibilities & Skills

• Executive & Administrative Support
• Customer Service & Client Relations
• Operations Coordination
• Scheduling & Dispatching
• Construction & Service Support Coordination
• Calendar & Email Management
• Vendor & Team Communication
• Data Entry & Reporting
• Multitasking in Fast-Paced Environments
• Problem Solving & Task Prioritization
• Microsoft Office, Excel & Google Workspace
• Professional Phone Communication
• Bilingual Communication (English-Spanish / English-Portuguese)

Minimum Qualifications

• Minimum 2 years of college education or equivalent work experience
• Fully bilingual: fluent spoken and written English plus Spanish or Portuguese
• Strong organizational and multitasking skills
• Excellent phone and customer service abilities
• Ability to communicate professionally through calls, emails, and messaging
• Experience managing office tasks, spreadsheets, and operational support activities
• Ability to work under pressure and adapt quickly in a dynamic environment
• Must have reliable transportation and be able to drive to the office daily
• Must be able to occasionally drive to government agencies, city offices, permit departments, or other business-related locations
• Full-time availability required (40 hours per week)
• Schedule: Monday through Friday only
• No weekend or holiday work required
• Office located in Oviedo, Florida