Executive Assistant

Company Overview

Since 2001, Copower has delivered specialized power generation solutions across North and Latin America, supporting customers through every stage of the project lifecycle. Our expertise includes the design, assembly, operation, and maintenance of gas and steam turbines, generators, diesel and gas power plants, photovoltaic systems, EPC and PPA projects, electrical testing, equipment rentals, and balance-of-plant services.

Our success is built on technical excellence, operational reliability, and long-term customer partnerships. As we continue to expand, we're looking for professionals who enjoy solving complex challenges, coordinating moving pieces, and helping deliver projects that power critical infrastructure around the world.

If you're energized by fast-paced environments, enjoy building relationships, and take pride in creating order from complexity, we'd love to meet you.

Position Summary

Copower is seeking a highly organized, proactive, and driven Executive Assistant to serve as a trusted strategic partner to the President.

This is not a traditional administrative role. You'll be responsible for helping a fast-paced executive stay focused on high-impact priorities by anticipating needs, managing competing demands, coordinating complex schedules and travel, and ensuring strategic initiatives continue moving forward. Acting as the central point of coordination between the President, directors, executive leadership, customers, and business partners, you'll help keep the organization aligned and operating efficiently.

The ideal candidate thrives in dynamic environments, exercises sound judgment, takes ownership without being asked, and enjoys creating structure amid constantly evolving priorities. If you're energized by solving problems, thinking several steps ahead, and supporting a growing organization, we'd love to meet you.

Key Responsibilities

• Partner closely with the President to manage daily priorities, schedules, and executive communications.
• Coordinate complex domestic and international travel, including itineraries, accommodations, transportation, and logistics.
• Prepare executive calendars, meeting agendas, and supporting documentation to maximize productivity.
• Coordinate communication and follow-up with directors, executive leadership, customers, and key business partners.
• Assist with contract reviews, executive correspondence, and document preparation.
• Develop, edit, and maintain executive presentations, reports, proposals, and other business documentation.
• Track strategic initiatives, action items, and executive projects to ensure timely execution.
• Support organizational planning, company structure initiatives, and other high-level operational projects.
• Maintain confidential information with the highest level of professionalism and discretion.
• Identify opportunities to improve executive workflows, communication, and administrative processes.
• Provide general executive and administrative support as needed.

Required Qualifications

• Bilingual in English and Spanish (required)
• 3+ years of experience supporting senior executives or leadership teams
• Exceptional organizational and time management skills
• Excellent written and verbal communication skills
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Experience coordinating executive calendars, meetings, and travel
• Ability to manage multiple priorities with minimal supervision
• Willingness to travel approximately 20% as business needs require

Preferred Qualifications

• Experience supporting a President, CEO, or other senior executive
• Experience in engineering, construction, manufacturing, industrial services, or the energy sector
• Experience reviewing contracts, preparing executive presentations, and coordinating strategic projects
• Strong problem-solving skills with a continuous improvement mindset

Compensation, Benefits & Schedule

Annual Salary

$55,000 - $65,000

Benefits

• Paid time off such as PTO, sick days, and vacation days
• Employee recognition programs

Schedule

• Full-time at the Maitland office; 8am to 5 pm

Why You'll Love This Opportunity

This is an opportunity to become the trusted right hand to the President of a growing international company. You'll play a key role in helping executive leadership stay organized, focused, and operating at a high level while contributing to meaningful projects across the organization. If you enjoy taking ownership, solving challenges, and making a measurable impact every day, you'll find a rewarding career at Copower.