Executive Assistant

Executive Assistant

With offices in the U.S. and Germany, MicroVision is a pioneering company in MEMS-based laser beam scanning technology that integrates MEMS, lasers, optics, hardware, algorithms and machine learning software into its proprietary technology to address existing and emerging markets. The Company's integrated approach uses its proprietary technology to provide automotive lidar sensors and solutions for advanced driver-assistance systems (ADAS) and for non-automotive applications including industrial, smart infrastructure and robotics. The Company has been leveraging its experience building augmented reality micro-display engines, interactive display modules, and consumer lidar modules.

To strengthen our team at the Orlando location and also support members of our Executive Team and Board of Directors in other locations, we are looking for an Executive Assistant. As a key member of MicroVision's team, you will provide administrative support to our CEO, senior-level executives, and Board members. You will work regularly with Company leadership, as well as functional teams including Marketing, People Ops, Finance, IT, and Legal.

Responsibilities

• Proactively manage and maintain executive schedules, including travel, internal and external meetings, helping the leadership team advance Company priorities and efficiently execute strategic objectives.
• Drive cadence and organization of weekly recurring meetings involving the executive team, ensuring preparation and advance communication of scheduling modifications.
• Manage details and logistics for quarterly in-person Board meetings, including Director accommodations and travel, site preparation (both internal and external venues), meal planning, and transportation.
• Assist with preparation and planning for occasional Company events and external conferences attended by Company leadership (both domestic and international).
• Track executives' expenses, collect Directors' meeting expenses, and prepare submission for reimbursement.
• Support teams with travel between offices, assisting with travel policy compliance, booking resources, and visibility.
• Manage and/or support ad hoc projects, often requiring cross-functional and inter-office collaboration, as well as individual initiative.
• Develop clear, concise, and precise communications for executive, Board, and organization-wide audiences.
• Assess incoming issues to determine levels of urgency and appropriate courses of action.
• Exercise professionalism interacting with team members, keeping objectivity intact; exhibiting a willingness to help and maintain an approachable, personable, and calm demeanor.
• Help maintain positive team environment, establishing collaborative working relationships throughout the Company. Open to building mutual respect and trust.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 5 years of experience in an administrative support role, with at least 3 years of supporting executives.
• Strong sense of urgency, personal accountability, and flexibility; ability to anticipate needs and exceptional follow-through.
• Outstanding project- and time-management skills to organize workloads and meet deadlines.
• Superior organizational aptitude, detail orientation, and collaborative problem-solving expertise.
• Organized and accurate in the management of a high volume of details.
• Demonstrated ability to handle confidential and sensitive situations with discretion and grace.
• Excellent verbal and written communication skills.
• Proficient and contemporary computer skills; advanced MS Office experience.
• Experience with SAP Concur a plus.

MicroVision offers a flexible work schedule that could include a hybrid schedule of onsite and remote work, subject to team and business needs. Individual work schedules will be at the discretion of management and dependent on role and business needs. You must live and reside within commuting distance from MicroVision's office in Orlando, FL.

We are not able to provide visa sponsorship for this position. You must be able to work in the US without sponsorship.

MicroVision is also proud to offer a comprehensive benefit program including:

• Competitive compensation and equity program
• Choice between an HSA Medical plan with 100% employer-paid premiums and generous contributions or a Buy-Up PPO Medical plan
• Buy-Up PPO Dental plan 100% employer-paid for employees
• Vision coverage 100% employer-paid for employees
• 401k plan with company match to help you save for your future (50% of your contributions up to the first 6% of your eligible pay)
• Generous time off package including a flexible vacation program as well as incidental personal/sick days
• Supplemental pay for Parental Leave
• Company-paid basic life and AD&D insurance and long-term disability

MicroVision is committed to an inclusive workplace. MicroVision is an equal opportunity employer and does not discriminate on the basis of race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, status as a disabled veteran or Vietnam-era veteran or any other basis prohibited by local, state or federal law. Please let us know if you need reasonable accommodation in completing the application, attending and/or participating in an interview or in taking any test required for employment.

MicroVision is an E-Verify participant. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employees' Form I-9 to confirm work authorization.