Senior Administrative Assistant

AbbVie seeks an Executive Assistant for the VP of Biological Research at its Irvine location. This full-time, onsite role manages calendars, coordinates departmental events, handles travel logistics, and supports administrative operations for senior leadership within Allergan Aesthetics Biological Research.

Responsibilities

• Proactively manage calendar, schedules, and appointments for VP and senior leaders; resolve conflicts
• Organize meetings, reserve spaces, coordinate audio-visual setup, and arrange departmental events and site visits
• Prepare business correspondence, reports, and presentations independently or from instructions
• Coordinate travel planning including flights, hotels, ground transportation, and itinerary preparation
• Manage expense reporting, receipts, reconciliation, and reimbursement follow-up

Requirements

• 10-12+ years of progressive administrative and secretarial experience
• Advanced proficiency with Microsoft Office suite, Outlook, and online database tools
• Experience coordinating multi-layered travel with financial forecasting and expense reporting
• Excellent written and verbal communication skills with all management levels
• Demonstrated ability to work independently with minimal supervision and manage multiple priorities
• Strong judgment handling confidential and sensitive information
• Proven experience building collaborative relationships across cross-functional organizations