Administrative Associate 2

Job Description Stanford University Department of Anesthesiology, Perioperative and Pain Medicine is looking for a full-time, benefits-eligible floating Administrative Associate (Administrative Associate 2). As a floating Administrative Associate, this position will provide a variety of administrative support to divisions throughout the Department of Anesthesia. The length of each “float” assignment will vary depending on the needs of the specific workgroup. Our hire will have the opportunity to learn more about the programs and research supported by the Department of Anesthesiology, Perioperative, and Pain Medicine and as positions open up, have the opportunity to apply for a position in the division that best supports her/his personal and professional interests. Applicants should have some administrative associate experience in a highly professional setting and the ability to work independently and in a team environment, handling multiple roles. The position reports to the Associate Clinical Operations Manager. Duties Include Respond to inquiries and determine and take appropriate action as required, serving as a resource regarding a defined set of policies and procedures. Schedule, organize, and operate conferences, seminars, and events; recommend vendors, oversee production and distribution of materials, coordinate logistics, and liaise with internal and external vendors. Draft and generate routine communications; coordinate production and dissemination of documents such as presentations, handouts, grant proposals, conference materials, reports, brochures, and displays. Plan and schedule calendars based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, including researching and resolving discrepancies. Maintain office supplies and equipment. Perform other duties as assigned; note that duties listed are typical examples. Qualifications Desired Qualifications Desire to work in an academic environment. Experience with calendaring, scheduling, and event planning. Analytical experience with purchasing and reimbursements for a large corporation. Strong organizational skills and attention to detail. Demonstrated willingness to learn and work well with others. Education & Experience (Required) High school diploma and three years of administrative experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities (Required) Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multitask. Physical Requirements Constantly perform desk–based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Expected pay range: $31.97 to $38.40 per hour. Additional benefits are available through Stanford’s benefits website. Stanford University provides a strong commitment to diversity, equity, and inclusion. All qualified applicants will receive equal consideration of employment. For more information, visit #J-18808-Ljbffr