Administrative Associate

Administrative Associate 1501784 Hourly pay: $40/hr Worksite: Leading university (Stanford, CA 94305 - Onsite) W2 Employment, Group Medical , Dental , Vision , Life , Retirement Savings Program , PSL 20 hours/week, 3 Month Assignment A leading university is seeking an Administrative Associate to support research administration by managing procurement, financial reporting, travel coordination, reimbursements, vendor relationships, and operational activities. Responsibilities Prepare, process, and track purchase orders, manage procurement activities, and ensure compliance with purchasing policies and procedures using the OBI (Oracle Business Intelligence) system. Coordinate travel arrangements, process reimbursements for the Principal Investigator and research team, manage expense documentation, and support financial reporting in accordance with university policies. Coordinate vendor relationships by arranging services, resolving procurement issues, and maintaining effective communication to support research operations. Manage operational support activities, including scheduling and reserving classrooms or meeting spaces for students, maintaining research‑related records, and supporting administrative functions. Update website content as needed and collaborate with faculty, researchers, vendors, and university stakeholders to ensure efficient communication and successful project support. Qualifications Bachelor's degree. 3+ years of experience supporting research, academic, or administrative operations in a university or similar environment. Extensive experience using OBI (Oracle Business Intelligence) for financial reporting, procurement, and operational support. Thorough knowledge of university procurement, purchasing, reimbursement, travel, and financial policies and procedures, with experience managing purchase orders, vendor coordination, and expense processing. #J-18808-Ljbffr