Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily front-office operations at our learning center in New York. This long-term contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks with accuracy, and providing dependable support to families, visitors, and staff. The role is fully onsite and offers the opportunity to contribute to essential school operations in a detail-oriented, service-focused setting.

Responsibilities:
• Welcome parents, visitors, and staff while maintaining an organized and detail-oriented front-desk presence.
• Manage incoming phone calls, direct inquiries appropriately, and ensure messages are relayed promptly.
• Provide day-to-day administrative support for the main office, including general coordination and clerical tasks.
• Assist with attendance tracking and maintain student-related records with a high level of accuracy.
• Enter and update information in office systems and learn additional internal platforms as needed.
• Support smooth office operations by responding to routine requests and helping resolve administrative issues efficiently.• Prior experience in an administrative, reception, or front-office support role.
• Strong customer service skills with confidence interacting with families and other external visitors in person.
• Ability to handle inbound calls professionally and communicate clearly with a variety of stakeholders.
• Proficiency with Microsoft Outlook and Excel.
• Accurate data entry skills and strong attention to detail in record keeping.
• Willingness to learn new software and adapt to changing administrative needs.
• Ability to work onsite in Depew, New York during regular weekday business hours.