Senior Administrative Assistant, Americas

Senior Administrative Assistant

The Senior Administrative Assistant provides high-level administrative support to senior relationship managers within the Americas Distribution organization. This individual serves as a key point of contact for the team and works collaboratively across the organization to help deliver a seamless and positive experience for clients, colleagues, and business partners.

The role requires sound judgment, discretion, attention to detail, and the ability to manage confidential information appropriately. The successful candidate will work effectively with limited supervision, anticipate team needs, and coordinate across multiple stakeholders to provide consistent administrative support and coverage.

Responsibilities include:

• Providing day-to-day administrative and office support to senior relationship managers, ensuring they are prepared for meetings and that relevant follow-up items are tracked and completed. Responsibilities include complex calendar management, meeting coordination, expense administration, event planning, offsite coordination, travel arrangements, and correspondence.
• Coordinating client meetings, roadshows, conferences, and other business engagements. Responsibilities may include scheduling, preparing and compiling meeting materials, coordinating logistical arrangements, reserving meeting locations, arranging catering, submitting security notifications, and liaising with participants, subject-matter experts, external vendors, and internal partners. Engagements may be held in person, virtually, or through external venues.
• Managing travel and expense-related activities, including booking travel, preparing and submitting expense reports, reconciling expenses, and ensuring timely processing in accordance with company policies.
• Maintaining client and contact management systems and accurately recording meeting activity. Keep databases, shared sites, distribution lists, and other team resources current and organized.
• Providing accurate information regarding departmental processes and procedures. Submit technology and facilities requests and help ensure team members have the hardware, system access, and other tools required to work effectively.
• Partnering closely with executive and regional administrative assistants and other teams to improve coordination, standardize processes, and increase efficiency across the department.
• Providing timely and constructive performance feedback to administrative colleagues, as appropriate, to support accountability, collaboration, and consistent service across the team.
• Adopting and appropriately using approved AI tools to streamline administrative processes, improve accuracy, and increase team productivity.
• Working independently to evaluate priorities, anticipate needs, and complete requests accurately and within required timeframes. Requests may involve highly sensitive or confidential information.
• Serving as a professional representative of the team in internal meetings and interactions with clients, guests, colleagues, and external business partners.
• Welcoming and assisting office guests and serving as a primary point of contact for office-related needs, including new-hire onboarding, technology setup, workplace coordination, and office supply management.
• Contributing to team coverage and helping maintain a collaborative, responsive, and high-performing administrative environment.

Qualifications:

• Bachelor's degree or the equivalent combination of education and relevant experience AND
• 3+ years of total relevant work experience

• At least five years of relevant administrative, executive support, or related professional experience
• Demonstrated experience supporting multiple professionals and managing complex administrative responsibilities
• Experience supporting senior-level sales, or other client-facing professionals
• Experience using Concur or a comparable travel and expense management platform
• Experience using a CRM system to accurately maintain client data, contact information, meeting activity, and other relevant records
• Experience partnering with Accounts Payable teams to submit, track, and process invoices accurately and in a timely manner
• Strong verbal and written communication, customer service, and interpersonal skills
• Demonstrated ability to manage multiple priorities, respond to changing needs, and meet deadlines in a fast-paced environment
• Ability to work independently, exercise sound judgment, and manage time effectively
• Strong organizational skills and demonstrated discretion when handling sensitive or confidential information
• Advanced calendar management, travel coordination, event planning, and expense administration capabilities
• Strong proficiency with the Microsoft 365 suite, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
• Ability to provide clear, constructive, and professional performance feedback when appropriate
• Strong attention to detail and commitment to producing accurate, high-quality work
• Ability to build effective working relationships with senior professionals, administrative colleagues, internal partners, clients, and vendors

FINRA Requirements

FINRA licenses are not required and will not be supported for this role.

Work Flexibility

This role is eligible for hybrid work, with up to one day per week from home.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (e.g., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant work status).

Commitment to Diversity, Equity, and Inclusion

At T. Rowe Price, our associates are our greatest asset. We thrive because our company culture is built on inclusion and because we sustain a work environment where associates can bring their best selves to work every day. The backgrounds, talents, and experiences of our global associates allow us to embrace new ideas and perspectives that move our business priorities forward and enable us to deliver strong client outcomes. Here, you can expect equal opportunity and fair and consistent treatment for all.

Benefits

We value your goals and needs, at work and in life. As an associate, you'll be supported with resources, benefits, and work-life balance so you can thrive in ways that matter to you.

Featured employee benefits to enrich your life:

• Competitive compensation
• Annual bonus eligibility
• A generous retirement plan
• Hybrid work schedule
• Health and wellness benefits, including online therapy
• Paid time off for vacation, illness, medical appointments, and volunteering days
• Family care resources, including fertility and adoption benefits

Learn more about our benefits.