Administrative Assistant

Administrative AssistantHire Up Staffing is seeking an Administrative Assistant for an immediate opening in Baltimore, Maryland!Location: Baltimore, MDSchedule: Monday–Friday, 8:00 AM–5:00 PMPay: $25-$28 Depends on experienceResponsibilities:Process and organize purchase orders received through an online portalPull and print purchase orders from the portalConvert PDF purchase orders into Excel files and format them for processingSplit purchase orders into individual Excel files for BOM documentationResearch individual lots, colors, and related order informationPull and update color information for purchase ordersMaintain and update the main colors spreadsheetReview revisions to determine whether they are new or activeResearch revisions using internal systems and notify the appropriate team members of active revisionsPrepare purchase orders for electronic processingDate stamp and enter purchase orders into Excel for Accounting and CreditDate stamp, file, and email add orders and service orders to the appropriate departmentAssist with billing-related administrative functionsServe as a liaison between the Credit Department and Sales team to help resolve short pays and over-billingsMaintain accurate records and organized filesProvide general administrative support as neededRequirements:Advanced Excel knowledge is requiredStrong attention to detail and accuracyHighly organized with excellent time-management skillsProficient with Microsoft OfficeComfortable working with spreadsheets and large amounts of dataAbility to work independently and meet deadlinesStrong written and verbal communication skillsAdobe Acrobat Pro experience is preferredPrevious administrative, accounting, purchasing, or order-processing experience is a plusThis is an onsite position and the company is looking for someone who can start ASAP.If you are organized, detail-oriented, and highly proficient in Excel, apply with Hire Up Staffing today!