Administrative Specialist 3 - Mid Wilshire

Overview Serving at UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You'll provide critical support that makes healing happen. We'd love to have you join us. Position Summary The Facilities Management Specialist 3 provides Quality Assurance and Analytical support for the Facilities department, as well as administrative support. This position will utilize various software systems for asset and work order management, budget creation and financial analysis, data crunching and reporting, including Computerized Maintenance Management System (e.g., Maximo or similar), Microsoft Office, Lawson Empac System, Support Services, and other miscellaneous software as needed. Responsibilities Manage physical building assets and develop and maintain long‑range space management scope and projects. Develop and implement budgeting plans and create work orders. Manage binders (paper or electronic) demonstrating compliance with licensing standards and authorities such as CMS, Joint Commission, NFPA, AQMD, LAFD, LADWP, etc., and report performance data of facilities operations. Support the hiring process for new employees. Develop a database of assets, personnel, work plans, and schedules with assistance from the Facilities Manager. Create and track material and supply orders. Provide general administrative support. Qualifications 5 years of facilities management or related experience or training. 2 years of experience in a hospital setting. Proficient use of purchasing software, CMMS, Microsoft Office Suite (including Visio), and other general use software. Demonstrated knowledge of implementation and management of Facilities Management information systems. Strong analytical, critical thinking and problem‑solving skills. Strong communication, interpersonal, organizational, and facilitation skills with a strong customer‑service emphasis. Ability to work independently and follow through on assignments with minimal direction. Ability to perform with frequent interruptions or distractions and demonstrate a high degree of accuracy and attention to detail. Skills in setting priorities that accurately reflect the importance of job responsibilities. Effective time utilization and productivity. Ability to adapt to changes in workload. Thorough knowledge of building space planning and building code. Experience in process improvement and thought leadership. Salary $40.60 – $61.86 per hour. #J-18808-Ljbffr