Administrative Associate

Provide administrative support to the College Dean and others as designated. Duties should be managed with attention to detail and confidentiality. Minimum Qualifications Job requires basic knowledge in a specific area typically obtained through a business, technical or vocational school as might normally be acquired through up to 18 months of education or training beyond high school. Over two years of relevant experience. Necessary skills include. Work experience with printers, scanners, and computers. Excellent oral and written communication skills. Strong organizational and decision making abilities. Equivalent combination of experience and training which provides the required knowledge, skills and abilities may be considered. Preferred Qualifications Posting Date Posting Date 08/13/2026 Close Date Special Instructions Summary Appointment to this position will be contingent upon a satisfactory background check. We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits , including: 13 paid holidays 15 days annual leave (vacation) per year 18 sick days per year and the flexibility to use that time to care for immediate family members Wide range of health insurance and other benefits 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks Tuition waivers for employees and their dependents Job Duties Description of Job Duties General Manage administrative requests and queries by supervisor and senior managers (chairs/directors). Organize and schedule meetings and appointments using software (Outlook, Teams) Answer and direct telephone calls. Distribute emails, memos, forms, and other written correspondence. Assist with typing, organizing, proofreading, and distribution of reports, handbooks, accreditation documents. Develop, maintain, and update standard office operating systems and associated policies. Maintain and reconcile college/school/department budgets which includes ordering supplies. Manage grant related budgets. Maintain and reconcile Pcard transactions as required. Provide general support to visitors (students, parents, University faculty/staff, community, vendors) Maintain an updated and accurate location of courses and other meetings in academic spaces using scheduling software ( EMS ). Attend college/school/department meetings and take minutes as requested. Maintain college/school/department databases as assigned by supervisor. Maintain college/school/department web pages as assigned by supervisor. Submit IT, Facilities, and University Communication work orders as necessary. Manage PeopleAdmin actions. Maintain and reconcile Foundation funds with accuracy and adherence to institutional policies and procedures. Provide support for alum/donor engagement and reunion coordination. Other duties as assigned. Specific Coordinate and supervise undergraduate and graduate student employees. Develop schedules and manage all HR processes associated with student employees. Develop and maintain standard operating procedures for these students employees. Coordinate college and department events and associated logistics and hospitality. Provide administrative support to college dean and faculty with student internships, externships, and co-op programs. Manage student schedules. Provide support for Applied Business Lab and associated programming Back up Building Manager – White Supplemental Questions Required fields are indicated with an asterisk (*). * How did you hear about this employment opportunity? (Open Ended Question) Documents Needed to Apply Required Documents Resume Cover Letter List of Professional References Optional Documents VISIT 301 N KING ST, SHEPHERDSTOWN, WV 25443 MAIL P.O. BOX 5000, SHEPHERDSTOWN, WV 25443 #J-18808-Ljbffr