Administrative Assistant, Talent Acquisition

Administrative Assistant, Talent Acquisition

Founded in 2000, FAM Brands designs, manufactures, and sells men's and women's sportswear and active wear apparel to major retailers, big box stores, and specialty boutiques across the country and throughout the world. Our portfolio of proprietary brands features Marika, Wildfox, Three Dots, and Balance Collection, while a partial list of licensing partners includes Orvis, Jessica Simpson, Eddie Bauer, and Woolrich.

With the capacity to produce over 75 million units per year, our mission continues to be making top-quality apparel accessible to everyone at an impressive value and an irresistible price.

That's the FAM Brands difference.

We're officially moving into our new HQ in Beverly Hills (August 2026)

9242 Beverly Blvd, Beverly Hills, CA 90210

Key Responsibilities

The Administrative Assistant Talent Acquisition & HR Support provides day-to-day administrative and coordination support to the Talent Acquisition team, with additional responsibilities spanning general HR generalist functions. This role is the operational backbone of the recruiting process managing requisitions, interview logistics, candidate communications, and applicant tracking system (ATS) hygiene while also supporting onboarding, employee records, and ad hoc HR projects across FAM Brands. The ideal candidate is highly organized, discreet with confidential information, and comfortable operating in a fast-paced, multi-brand apparel environment.

TALENT ACQUISITION & RECRUITING SUPPORT

Manage requisition intake, job posting creation, and distribution across internal career sites, external job boards, and university/campus recruiting portals.

Maintain and update the Applicant Tracking System (ATS), ensuring candidate records, requisition statuses, and pipeline stages are accurate and current.

Screen incoming applications for basic qualification alignment and route qualified candidates to recruiters and hiring managers.

Draft and send candidate correspondence, including interview confirmations, status updates, offer letter templates, and rejection communications.

Support recruiters with sourcing tasks such as InMail outreach, resume database searches, and building candidate longlists.

Assist with coordination of campus recruiting events, career fairs, and information sessions and swag/branded merchandise coordination.

CANDIDATE COORDINATION & EXPERIENCE

Schedule and coordinate phone, virtual, and onsite interviews across multiple hiring teams and time zones, ensuring accuracy of calendars and conference room/video logistics.

Serve as a primary point of contact for candidates throughout the interview process, delivering a professional and welcoming candidate experience.

Host and greet candidates onsite; coordinate travel, parking, and hospitality needs for in-person interviews as applicable.

Collect and organize interviewer feedback and coordinate debrief scheduling to keep hiring decisions on track.

Track and follow up on outstanding action items (feedback forms, reference checks, background checks) to prevent delays in the hiring process.

HR GENERALIST & ADMINISTRATIVE SUPPORT

Support new hire onboarding, including offer letter preparation, background/reference check initiation, I-9/E-Verify coordination, and first-day logistics.

SYSTEMS, DATA & COMPLIANCE MANAGEMENT

Maintain accurate, well-organized recruiting and HR data across ATS, HRIS, and shared drives/SharePoint folders.

Generate recruiting metrics and reporting (time-to-fill, requisition aging, source-of-hire) for HR leadership review.

Maintain confidentiality of sensitive candidate, employee, and compensation information at all times.

CROSS-FUNCTIONAL COLLABORATION & SPECIAL PROJECTS

Partner with recruiters, HR Business Partners, hiring managers, and department leaders to ensure a coordinated and consistent hiring process.

Collaborate with Marketing/Design on recruiting collateral, employer branding materials, and campus recruiting swag proposals.

Support special projects such as job description development, compensation benchmarking workbooks, and process improvement initiatives.

Assist with vendor coordination for staffing agencies, background check providers, and recruiting event vendors.

Perform other duties as assigned to support the Talent Acquisition and broader HR function.

QUALIFICATIONS

High school diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.

13 years of administrative experience, preferably supporting a recruiting, talent acquisition, or HR function; apparel, retail, or corporate environment experience a plus.

ABOUT YOU:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with ATS/HRIS platforms.

Excellent verbal and written communication skills with strong attention to detail.

Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.

Discretion and sound judgment when handling confidential candidate and employee information.

COMPENSATION At FAM Brands, we are committed to fair and transparent compensation. Salary ranges for positions are based on job level, location, and market data. We offer competitive benefits and are dedicated to equal pay for equal work. Specific salary offers depend on each candidate's qualifications and experience. FAM Brands also offers all employees participation in our annual bonus program (Non-Sales) or commission program (Sales).

Compensation Range

$30 - $40 USD

Commitment to Equal Employment Opportunities & Diversity

FAM Brands is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. FAM Brands makes hiring decisions based solely on qualifications, merit, and business needs at the time.

California Consumer Privacy Act (CCPA) Notice for Job Applicants

FAM LLC values your privacy. This notice outlines our practices regarding the personal information of job applicants in compliance with the CCPA.

What We Collect:

We collect information you provide in your job application, including contact details, educational and employment history.

Purpose:

We use this information to evaluate your application and manage the hiring process.

Disclosure:

Your personal information may be shared with service providers assisting with recruitment and as required by law.

Your Rights:

Under the CCPA, you have the right to access and request deletion of your personal information and to not face discrimination for exercising these rights.

For questions or to exercise your rights, contact View email address on click.appcast.io.

By applying, you acknowledge you understand our privacy practices.